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Snell & Wilmer · 5 days ago

Legal Administrative Assistant Private Client Services

San Diego, CA

Full-time

Onsite

Mid Level

$35/hr - $45/hr

3+ years exp

Snell & Wilmer is one of the largest and most prestigious law firms in the Western United States, currently seeking a Legal Administrative Assistant within their Private Client Services Practice Group. The role involves providing administrative support to attorneys and clients, managing legal documents, coordinating calendars, and ensuring compliance with legal standards.

AdviceLegal

Responsibilities

Manages files, opens new matters as requested by attorneys, and maintains all relevant document inclusions for the files

Ensures that all documents have been proofread, edited, and revised as necessary

Coordinate attorney calendars, appointments, meetings, and travel arrangements

Respond to telephone inquiries and client needs with professionalism and efficiency

Anticipate attorney needs to support seamless workflow and time management

Process incoming/outgoing mail and arrange special deliveries through Office Services as needed

Proofread documents for grammar, formatting, punctuation, and content accuracy to uphold the firm’s quality standards

Learn and apply firm policies and procedures to ensure compliance with legal and organizational requirements

Coordinate the client billing process, troubleshoot issues with the billing department, and ensure timely invoicing

Accurately record billable and non-billable time for effective service tracking and reporting

Listen actively, follow instructions, and accept feedback to support effective communication and continuous improvement

Foster strong working relationships with attorneys, staff, and clients to promote a positive and collaborative work environment

Serve as a mentor to new staff, providing guidance on firm processes and practice area procedures

Exhibit flexibility to work outside standard business hours as needed to meet deadlines and support urgent legal matters

Work independently with initiative, accountability, and reliability

Manage tasks in a fast-paced environment, meeting deadlines while maintaining high-quality standards

Organize and prioritize assignments effectively, including delegating when appropriate

Qualification

Legal Administrative SupportLitigation ExperienceEstate Planning KnowledgeMicrosoft Office ProficiencyClient Service CommitmentAttention to DetailOrganizational SkillsCommunication SkillsDiscretion with Confidential Information

Required

At least 3 years of experience as a legal administrative assistant experience supporting trusts and estates or related private client practices (including wills, asset protection, and business succession), preferably in a mid-size law firm environment

Litigation experience: Provide administrative support for private client litigation matters, including trust and estate disputes, probate litigation, court filings, and deadline management

Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

Strong attention to detail, organizational skills, and ability to manage multiple priorities

Excellent written and verbal communication skills

Professional demeanor and commitment to client service

Ability to handle confidential and sensitive information with discretion

Preferred

Experience assisting with charitable giving and philanthropic planning matters, including preparation of related documents and coordination with clients and advisors

Experience with document management and timekeeping systems preferred