Mikron Automation ยท 1 day ago
Front Office Manager
Englewood,CO,US
Full-time
Onsite
Mid Level
3+ years expMikron Automation is seeking a Front Office Manager to oversee the daily operations of their front desk and reception area. This role is responsible for ensuring exceptional guest service and efficient administrative processes, including vendor management, event planning, and supporting the administrative team as needed.
Industrial Automation
Responsibilities
Full support of Mikron Denver, Colorado office including but not limited to mail, shipping items, management of inventory and items stored on premises, management of text-em-all system, key cards and name tags, office supplies, vendor deliveries, vendor negotiation and management, and front desk phone calls, Teams messages and voicemail
Greet guests, check in/check out procedure, maintain and support building security for onsite guests, communicate effectively with staff about visitors
New hire orientation support
Assist with event planning for All Hands Employee meetings, off-site events, team building activities, etc
Handle birthday, anniversary, bereavement cards and company store orders, swag orders
Manage a high volume of scheduling transactions including, catered events, customer and team lunches, employee travel, auto rental, long stay housing, managing multiple schedules without losing track or accuracy/effectiveness of communications
Vendor management and negotiation
Inventory management, organization, ordering, and cost saving measures
Expense Reports regularly maintained at IRS legal requirement standards, submitted in a timely manner
Ability to learn and work effectively within various business systems (Concur, Envoy, Paylocity, SAP, Microsoft Office Suite, etc.)
Partner with Finance, Human Resources, IT and related teams on new hire onboarding, reporting and reconciling event planning and company related purchases and costs as needed
Other departmental administrative items as needed
Ability to set agendas, take meeting minutes, and manage action items as requested
Coordination of International and Domestic travel arrangements, as well as company on site vehicle for incoming visitors
Apply judgment with full understanding of urgency and priorities of the business, routinely need to multi-task with sometimes little direction
Full comfort and inclination to ask for help when needed
High level of customer service with a strong ability to work in a positive manner with a multitude of personalities and varying expectations
Self-Motivated, self-managed, with the ability to self-organize and determine and coordinate assistance based on level of urgency and need
Maintain an advanced degree of confidentiality along with excellent judgment and discretion
Eagerness to help with other tasks as needed
Ad hoc tasks and assignments as needed
Qualification
Required
Must be eligible to work in the United States
Must have a valid state Driver license
3+ years previous office manager experience and/or Administrative/Executive Assistant experience
Excellent written and verbal communication skills; ability to understand and judge the right communication style for the audience
Highly refined organizational skills, specifically related to time management and scheduling
Demonstrated ability to be proactive, take initiative, exercise good judgment, maintain discretion and confidentiality in all tasks; resourcefulness is key
Ability to understand and meet deadlines and time sensitive issues in a fast-paced environment
Incredible attention to detail and accuracy
Ability to create and/or modify processes and scale best practices around scheduling and other tasks associated with this role
Must be able to work a flexible schedule, including overtime and after hours
Follow all safety policies, precautions, and procedures
Follow department work instructions from manager
Follow daily work activities defined by manager
Perform critical tasks of the role satisfactorily within 3 months of hire date with little or no supervision
Ability to Multi-task. Be able to handle multiple projects at the same time, and be able to self-manage time constraints
Customer focus, Internal customer service
Teamwork
Respect for others
Professionalism: always maintain professional interactions and demeanor with Mikron personnel, customers, vendors, and others
Communication: clearly and promptly address issues as they arise, communicate concepts in a precise and effective manner with candidates, Mikron personnel, and colleagues and external vendors and service providers
Paylocity, Excel and Word document preparation
Collaboration: value input from Mikron personnel and external service providers and vendors and collaboratively find the best practical solutions within project and hiring deadlines, solve and learn together with the team as issues arise
Pursuit of Better: take personal responsibility to learn and grow, help motivate colleagues toward successful completion of department and project goals
Provide feedback: foster an environment of innovation and feedback by professionally and appropriately giving input
Respect for Others: excellent intercultural communication skills, openness, and respect towards others
Flexibility: adapt to changes with a positive attitude and prioritize simultaneous, diverse responsibilities as needed
Company
Mikron Automation
Mikron Automation - a division of the Swiss Mikron Group - is your worldwide partner for advanced assembly solutions.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase