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Walgreens · 1 month ago

Supervisor Workforce Management Analysts (Remote)

United States

Full-time

Remote

Mid, Senior Level

$65K/yr - $166K/yr

5+ years exp

Walgreens is a leading pharmacy and retail company serving nearly 9 million customers daily. The Supervisor Workforce Management Analysts will provide leadership and direction to a team of Intraday Specialists, ensuring call center performance meets service level goals and overseeing the management of Workforce Management systems.

Consumer GoodsHealth CarePharmaceuticalRetail

Responsibilities

Manages the day-to-day activities of the Workforce Administration team. A recruit, interviews, hires, and trains personnel for the Workforce Administration functions. Responsible for staff coaching and evaluation, delivers feedback, discipline, counseling, and performance reviews

Develops and establishes Workforce Administration goals and assesses performance goals at the direction of the general manager. Oversees the process and development of all work schedules of Workforce Administration staff and ensures that the call center is appropriately staffed to meet service metrics agreements. Monitors staff adherence to work schedules, generates and delivers adherence/compliance reports for the management team

Identifies and coordinates business development opportunities. Assists in development of procedures to ensure compliance to budgets, quality cost controls, and continuous improvements in call center metrics

Identifies business opportunities bases on analysis of reports (e.g. consolidate queues, changes hours)

Coordinates the implementation of improvement initiatives in order to benefit the overall call center strategy by advising and directing Customer Service Representative activities, involving call queues, workforce schedules and resource allocation

Oversees the development and delivery of all management reports related to call centers and ensures accuracy of information to assist in the successful forecasting and scheduling of Customer Service Representatives. Provides analysis to ensure staffing and scheduling plans meet business goals and objectives, and makes recommendations for improvement

Oversees intra-day workforce management (monitored in half-hour increments) initiating actions required to assure appropriate staffing levels necessary to achieve service level goals, including the oversight of the creation of all employee master schedules. Identifies peaks and troughs at set periodic intervals and makes recommendations to adjust resourcing requirements as appropriate. Monitors adherence and efficiencies by program and immediately reports deviations to management. With management direction, establishes traffic monitoring practices and principles to facilitate effective and timely adjustments as needed

Develops, analyzes, and monitors ongoing key performance indicators to include service levels, handling times, absenteeism, etc., measuring daily and intra-daily workforce scheduling effectiveness and performance gaps

Coordinates and tracks productivity and provides ongoing detailed variance explanations. Ensures integrity of data in the eWorkforce Management database to ensure optimum productivity and operational results are accurately reported

Analyzes trends and gathers input critical to accurate forecasting; provides analysis for forecasting and capacity planning. Compares actual results to forecasts on a daily, intra-daily, weekly, monthly, and annual basis to ensure appropriate staffing levels. Makes recommendations based on results for development/adjustment of staffing plans. With management direction, develops processes to aid in the analysis of new and existing programs to increase forecasting and staffing accuracy

Establishes regular and ongoing operational review meetings with call center leadership, Operations Mangers, and Group Supervisors to review center performance as it pertains to intra-day service goals, intra-day trends, off-phone activity, and forecast variance. Provides analysis, presentations, and recommendations for improvement. Communicates necessary adjustments to workforce requirements based on changing/dynamic forecasts. Manages the reporting of real time adherence to schedules and service levels. Analyzes reports to ensure adherence to and makes changes as necessary due to forecasts and trends to improve overall adherence to established goals

Qualification

Genesys Workforce ManagementIntraday managementReal-time decision-makingData analysisCall center operationsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointLeadership skillsCommunication skills

Required

BS Degree at least 5 years of experience in workforce administration or HS Diploma/GED and at least 8 years of experience in workforce administration

Experience communicating both verbally (on phone, one-on-one, to groups) and in writing (emails, letters, reports, presentations) to various audiences (work group, team, company management, prospective acquisitions, external clients)

Experience providing customer service to internal and external customers, including meeting quality standards for services, and evaluation of customer satisfaction

Experience with analyzing and reporting data in order to identify issues, trends, or exceptions to drive improvement of results and find solutions

Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns)

Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling)

Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font)

Preferred

Supervisor experience

Strong knowledge of Genesys Workforce Management and Genesys Pulse tools

Expertise in intraday management and real-time decision-making

Excellent analytical, communication, and leadership skills

Experience in call center operations and workforce planning

Company

Walgreens

Glassdoor3.1

Walgreens is a pharmacy, health, and wellness service center that offers trained infusion nurses and pharmacists to treat patients. It is a sub-organization of Walgreens Boots Alliance.

Founded in 1901

Deerfield, Illinois, USA

10001+ employees