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Paramount · 16 hours ago

Executive Operations Coordinator, Global Travel

New York, NY

Full-time

Onsite

Mid, Senior Level

$60K/yr - $80K/yr

5+ years exp

Paramount is a leading global media and entertainment company that creates premium content and experiences for audiences worldwide. The Executive Operations Coordinator will provide administrative support to the SVP, manage schedules, coordinate travel arrangements, and ensure effective communication within the department.

Digital EntertainmentEventsMedia and Entertainment

Responsibilities

Monitor SVP mailbox bringing critical/time sensitive matters to SVP’s immediate attention and responding to emails on SVP behalf

Develop a streamlined system for prioritizing, flagging, and filing all incoming and outgoing emails, ensuring messages are properly organized, routed to the appropriate folders for SVP review, or assigned to the relevant team member as needed

Manage a complex and fast-moving calendar, coordinating internal meetings, conference calls, vendor appointments, events, and any ad hoc scheduling needs that arise from ongoing communications

Serve as a key point of contact with C-Suite office staff, supporting executive travel arrangements and addressing related needs as they emerge

Coordinate materials and contribute to the development of polished, high-impact PowerPoint presentations for Senior Management

Maintain supplier/vendor database of contracts and agreements to ensure timely renewals and advise of relevant expiration dates

Prepare and reconcile complex expense reports for the SVP, ensuring accurate documentation, organization of receipts, and proper record of attendees

Research and present travel options for Senior Management and VIPs, coordinating closely with travel arrangers and monitoring any changes to ensure seamless itinerary management

Manage office operations, including staff calendars (appointments and PTO), liaising with building services and IT support, and coordinating special events such as travel fairs and collaborating with HR benefit fairs

Qualification

Executive-level supportMS Office SuiteProject coordinationCorporate travel experienceCommunication skillsAttention to detailProblem-solving skillsFlexibility

Required

5+ years of executive-level support experience; corporate or group travel industry experience preferred

Exemplary computer skills and in-depth knowledge of relevant software such as MS Office Suite (Outlook, Excel, Word and PowerPoint)

Knowledge of standard office administrative practices

Impressive written and verbal communication skills; able to interface confidently with C-level executives and vendors

Flexibility in tasks and work hours, including short-notice overtime and in-office presence five days a week

Maintains discretion and handles confidential information with integrity

Ability to multi-task in a high volume, dynamic work environment and prioritize skillfully

Exceptional attention to detail and accuracy

Proficient problem-solving skills, sound judgment, and decisive decision-making; sense of urgency

Forward-thinking and can anticipate needs of SVP

Preferred

Corporate or group travel industry experience

Benefits

Medical

Dental

Vision

401(k) plan

Life insurance coverage

Disability benefits

Tuition assistance program

PTO

Company

Paramount

Glassdoor3.9

Paramount is a leading media and entertainment company that creates premium content and experiences for audiences worldwide. It is a sub-organization of Paramount Pictures.

Founded in 1914

New York, New York, USA

10001+ employees