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Seaboard Marine · 10 hours ago

Administrative Assistant (Bilingual) - Floater

Miami, Florida

Full-time

Onsite

New Grad, Entry Level

$19/hr - $19/hr

0+ years exp

Seaboard Marine is seeking an Administrative Assistant (Bilingual) to provide essential administrative support across various departments. The role involves routine office functions, data entry, and assisting with special projects while adapting to changing priorities.

Transportation

Comp. & Benefits

Responsibilities

Provides general administrative support to various departments throughout the company, as needed

Assists with routine office tasks, data entry, filing, and document preparation to ensure smooth departmental operations

Offers flexible support for special projects or events across different teams

Adapts to changing priorities and supports areas experiencing high workload or staffing gaps

Work in several departments during high season assisting with various administrative duties, as assigned

Answers incoming telephone calls and directs them as necessary. Delivers messages as necessary

Receives and screens all office visitors

Scans documents, produce photocopies, and manage correspondence (such as email, postal mail, electronic documents, etc.)

Prepares reports requested by management, where information may be obtained from a variety of sources

Type letters and memoranda with management’s guidance. Proofreads documents for grammar edits, obtain necessary signatures and routes appropriately

Submits service calls for office machines and building problems that need repair. Follows up to ensure issues are addressed in a timely manner

Perform additional duties as assigned

Qualification

Computer skillsBilingual (English/Spanish)Administrative work experienceTime management skillsInterpersonal skillsHigh School diplomaOffice practices knowledgeOrganizational skillsWritten communication skills

Required

At least three (3) months of recent administrative work experience

Intermediate verbal and written communication skills in English and Spanish, with the ability to communicate effectively in a business environment

Thorough knowledge of business English and Spanish, including proper spelling and punctuation

Intermediate computer skills in programs such as MS Word, and Outlook, with a basic-intermediate level in Excel

High School diploma or equivalent

Well-developed interpersonal skills with the ability to interact effectively, with a positive demeanor and high energy, with customers, business associates from Latin America, executives, and the general public

Strong time management and organizational skills. Must be able to prioritize

Thorough knowledge of office practices, procedures, and proper usage of office equipment

Skilled in composition and preparation of correspondence, reports, minutes, and other written materials with accuracy and reasonable speed

Ability to perform and prioritize a variety of administrative assignments with minimal supervision

Ability to follow procedures and instructions

Ability to report to work onsite and on time on a consistent basis

Ability to work additional hours as needed

Benefits

401(K) Retirement Saving Plan w/ Employer Match

Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)

Tuition & Certification Reimbursement

Paid Time Off – (15 Days; prorated before 1st year)

Parental Leave

Paid holidays

Company

Seaboard Marine

Seaboard Marine, Ltd. provides ocean transportation services in the United States, the Caribbean Basin, and Central and South America. It is a sub-organization of Seaboard Corporation.

Founded in 1983

Miami, Florida, USA

1001-5000 employees