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Highland Solutions LLC · 1 day ago

Business Support, Accounting

Pine Bluff,AR,US

Full-time

Onsite

Entry Level

1+ years exp

Highland Solutions LLC is seeking a Business Support professional to manage administrative tasks and ensure the smooth running of daily office operations. The role involves organizing office activities, coordinating meetings, handling communications, and supporting various departments within the organization.

AgricultureManufacturingWood Processing

Responsibilities

Provide general support to office and plant management

Handle day-to-day office tasks such as data entry and document management

Assist in preparing reports, presentations and other documents

Assist and manage with IT support ticket requests

Great all visitors in a professional manner and coordinate with plant staff

Answer phone calls, direct inquiries and respond to emails

Manage office correspondence, including mail and packages ensuring timely delivery and receipt

Manage and coordinate meetings and schedules for office management

Ensure meeting spaces are set up and properly reserved

Coordinate travel arrangements when required

Assist in maintaining a clean and organized environment

Coordinate with external vendors and cleaning services to ensure the office is properly maintained

Oversee office equipment maintenance and put in support tickets when necessary

Enter and update data into systems or databases, ensuring accuracy and completeness

Assist in general reports or summaries as requested

Maintain confidentiality and handle sensitive information in line with company policies and procedures

Manage and track company assets while working closely with Purchasing for any needs

Run reports daily to ensure correctness on employee clocks

Work with plant management on attendance tracking

Ensure that proper documentation is in place for additional hours worked

Process and code invoices for payment

Work closely with vendors to reconcile billing discrepancies

Maintain accurate accounts, payable records and support month-end reporting

Provide additional business support tasks as needed to assist finance and management teams

Qualification

Microsoft Office SuiteOrganizational skillsCommunication skillsTimekeeping experienceProblem-solving skillsBasic office equipment knowledgePrioritize tasksWork independentlyTeamwork abilityAttention to detail