State of South Dakota · 9 hours ago
Senior Secretary
Pierre, SD
Full-time
Onsite
Senior Level
$19.97/hr - $23.49/hrThe State of South Dakota is seeking a Senior Secretary for the Department of Transportation. This position is responsible for providing administrative support, maintaining records, and ensuring efficient customer service for the Materials & Surfacing and Right of Way offices.
CommunitiesGovernmentHealth CareMedicalPersonal Health
No H1B
Responsibilities
Provide administrative support and perform numerous duties, including greeting and providing assistance to internal and external customers
Maintaining pertinent records, files, and documentation
Scheduling, emailing, routing callers, answering questions and requests
Database entry
Preparing and processing direct vouchers and payments reconciling purchasing card invoices and statements and entering coding
Overseeing and maintaining inventory of supplies
Coordinating travel for program staff
Providing customer service and general administrative support for the Materials & Surfacing and Right of Way offices
Providing accountability for construction projects by organizing and maintaining a system of files and records concerning active and inactive contracts
Qualification
Required
A history of working in collaborative team environments
Demonstrating effective time management and organizational skills
Attention to detail
Verbal and written communication skills
Experience preparing invoices, billings and/or vouchers
Reviewing and coding financial information
Knowledge of business English including grammar, spelling, and punctuation
Basic mathematics skills
Knowledge of modern office equipment, practices, and procedures
Proficiency in Microsoft Office Suite
Ability to prioritize conflicting requests from the staff
Ability to be organized and provide attention to detail
Time management skills
Ability to provide great customer service
Ability to be flexible and adapt
Ability to handle confidential information
Ability to courteously answer and route phone calls within the program and the department
Ability to order supplies and handle printing requests to Central Duplicating
Ability to communicate in a concise and effective manner
Ability to read and comprehend written materials
Ability to accurately record, file, and transmit information
Ability to accomplish assigned professional tasks
Ability to organize and coordinate activities
Benefits
Health insurance (low and high deductible plans which include a $0 premium employee-only coverage plan)
Well-being program
Employee assistance program
Dental and Vision
Health savings account
Free basic life insurance policy
Membership in the South Dakota Retirement System with partial state match
Paid leave (15 vacation days per year)
Sick leave (14 days per year)
Paid family leave (12 weeks for birth and adoption of child, equivalent to 40 hours per week)
Military leave (15 days per year)
11 paid holidays
Longevity pay
Semimonthly pay periods
Eligibility for meal per diems
Company
State of South Dakota
Governor Larry Rhoden’s goal is to create a culture in state government centered around servant leadership, civility, openness, and responsiveness.
Founded in 1889
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Pat Snow
Chief Technology Officer
Jason Simmons
Chief Financial Officer - Department of Social Services
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