Rivian · 1 day ago
Executive Administrative Partner
US-CA-Palo Alto
Full-time
Onsite
Senior Level, Lead/Staff
$136K/yr - $170K/yr
8+ years expRivian is seeking a high-impact, strategic Executive Administrative Partner to serve as the force multiplier to their Co-CEO and CTO. This critical role involves optimizing the executive’s productivity and effectiveness through complex scheduling, project management, and fostering stakeholder relations.
AutomotiveElectric VehicleManufacturingTransportation
Responsibilities
Manage a high-velocity calendar and communications, ruthlessly prioritizing commitments to ensure focus remains on the Co-CEO’s top strategic goals
Provide administrative support to the Chief of Staff, helping to manage their schedule, projects, and communications
Lead and manage ad-hoc projects and initiatives as assigned by the Co-CEO or Chief of Staff
Orchestrate complex domestic and international travel itineraries, managing everything from visa processing to ground transportation
Plan and execute high-stakes meetings, off-sites, and company events
Act as a professional representative of the Co-CEO to internal and external stakeholders
Collaborate with the broader administrative team to ensure seamless global operations and support company-wide initiatives
Qualification
Required
Bachelor's degree or equivalent professional experience
8+ years of experience supporting C-Level executives (CEO/Founder/President) within high-growth technology sectors or global enterprise environments
Possesses a deep drive to understand the business landscape and corporate goals, allowing you to act as a true extension of executive leadership and anticipate strategic needs before they are articulated
A high-agency, self-starting mindset with the ability to work independently, identify organizational gaps, and ruthlessly prioritize shifting tasks in a hypergrowth environment
Expert-level mastery of complex calendar engineering and global travel logistics, with the ability to plan and execute high-stakes executive off-sites, summits, and board meetings
Exceptional written and verbal communication skills, with the ability to mirror the CEO's voice and draft high-level correspondence for internal and external stakeholders
Unwavering integrity in handling sensitive Joint Venture information and the sophisticated judgment required to navigate complex, high-stakes matters
The professional maturity and flexibility to remain 'on' and responsive across multiple time zones, seamlessly navigating a global executive schedule
Strong interpersonal skills to build rapport across all levels, while maintaining a positive, solution-oriented attitude that serves as a cultural anchor for the executive office
Advanced mastery of Google Workspace and the active utilization of AI tools to scale efficiency in research, communication drafting, and workflow automation
Benefits
Robust medical/Rx, dental and vision insurance packages for full-time and part-time employees, their spouse or domestic partner, and children up to age 26.
Full Time Employee coverage is effective on the first day of employment.
Part-Time employee coverage is effective the first of the month following 90 days of employment.
Company
Rivian
Rivian is an automotive technology company that develops products and services to advance the shift to sustainable mobility.
10001+ employees
H1B Sponsorship
Rivian has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (70)
2023 (54)
2022 (79)
2021 (21)
Funding
Current Stage
Public CompanyTotal Funding
$21.93BKey Investors
Volkswagen GroupUS Department of EnergyIllinois Department of Commerce & Economic Opportunity
2025-06-30Post Ipo Equity· $1B
2024-11-25Post Ipo Debt· $6.6B
2024-05-02Grant· $827M
Leadership Team
Robert Scaringe
Chief Executive Officer
Claire McDonough
Chief Financial Officer
Recent News
Benzinga.com
2026-01-13
The Motley Fool
2026-01-13
Morningstar.com
2026-01-12
Company data provided by crunchbase