Robert Half · 1 week ago
Administrative Assistant
Washington, DC
Full-time
Onsite
New Grad, Entry Level
$23/hr - $27/hrRobert Half is a leading talent solutions firm that connects highly qualified job seekers to opportunities. They are seeking a detail-oriented Administrative Assistant to provide essential support to the Planned Giving team, ensuring smooth operations and efficient handling of administrative tasks.
ConsultingHuman ResourcesRecruitingSecurity
Responsibilities
Manage and monitor the case queue, tracking all activities within Salesforce
Process individual reply forms and create estate notification records in Salesforce
Coordinate with external partners to handle estate documentation efficiently
Collaborate with the Gift Operations and Finance teams to ensure accurate processing and acknowledgment of gifts
Develop and oversee Planned Giving opportunities in Salesforce
Assist with donor communications for unassigned Major Gifts donors and the Major Gifts pool within Salesforce
Prepare and submit expense reports for the Planned Giving and Partnerships teams
Facilitate the contract approval process and support invoice creation
Provide administrative support to two Senior Directors, including managing their calendars, coordinating travel arrangements, organizing event logistics, and handling team communications
Work closely with internal teams to ensure timely and accurate completion of assigned projects
Qualification
Required
Manage and monitor the case queue, tracking all activities within Salesforce
Process individual reply forms and create estate notification records in Salesforce
Coordinate with external partners to handle estate documentation efficiently
Collaborate with the Gift Operations and Finance teams to ensure accurate processing and acknowledgment of gifts
Develop and oversee Planned Giving opportunities in Salesforce
Assist with donor communications for unassigned Major Gifts donors and the Major Gifts pool within Salesforce
Prepare and submit expense reports for the Planned Giving and Partnerships teams
Facilitate the contract approval process and support invoice creation
Provide administrative support to two Senior Directors, including managing their calendars, coordinating travel arrangements, organizing event logistics, and handling team communications
Work closely with internal teams to ensure timely and accurate completion of assigned projects
Strong organizational abilities with exceptional attention to detail
Capability to handle multiple tasks and meet deadlines in a fast-paced environment
Excellent written and verbal communication skills
Experience in supporting senior-level staff and managing administrative processes
Familiarity with coordinating travel arrangements and managing calendars
Ability to create and manage expense reports effectively
Preferred
Proficiency in Salesforce or similar database systems
Prior experience in administrative roles within the non-profit sector is a plus
Benefits
Medical
Vision
Dental
Life and disability insurance
401(k) plan
Company
Robert Half
🔒 At Robert Half, we prioritize your security—if you believe you've encountered a scam or fraudulent recruiter, please report it immediately to https://www.roberthalf.com/us/en/fraud-alert.
Founded in 1948
10001+ employees
H1B Sponsorship
Robert Half has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (1)
2023 (31)
2022 (32)
2021 (18)
2020 (22)
Funding
Current Stage
Public CompanyTotal Funding
unknown1978-01-13IPO
Leadership Team
Keith Waddell
President and CEO
Paul Gentzkow
President and Chief Executive Officer, Talent Solutions
Recent News
EIN Presswire
2025-04-14
Company data provided by crunchbase