Cypress HCM · 6 days ago
Hardware Procurement Operations Manager
San Francisco, CA
Contract
Onsite
Mid, Senior Level
$66/hr - $88/hrCypress HCM is seeking an experienced Hardware Procurement Operations Manager to support their Robotics organization. The role involves managing the procurement execution layer for hardware purchases, ensuring smooth transactions from contracts to payment while collaborating with Robotics Supply Chain.
Human ResourcesInformation TechnologyStaffing Agency
Responsibilities
Execute purchasing actions for suppliers, parts, and services designated by Robotics Supply Chain
Request and validate quotes from approved suppliers based on Robotics’ specifications and sourcing decisions
Ensure incoterms, delivery terms, and payment structures are clearly reflected and consistent across quotes, contracts, and POs
Coordinate contract redlines with Legal and relay feedback to suppliers when directed by Robotics Supply Chain
Align commercial terms between contract, Zip, and PO to prevent downstream invoice or payment issues
Escalate supplier non-performance or deviations from agreed terms to Robotics Supply Chain for direction
Create and validate Zip requests for accuracy (entity, cost center, coding, service/delivery dates)
Ensure POs include required logistics and commercial fields (i.e. incoterms, ship-to, promise dates, payment terms, etc.)
Validate Oracle supplier records and currency sites
Release accurate POs to suppliers, confirm PO acknowledgements including delivery dates and volumes
Process PO change orders when terms, quantities, or timing change
Maintain end-to-end visibility of supplier shipments against POs, promise dates, and incoterms
Monitor freight and customs status using supplier and forwarder updates
Flag late, stalled, or misaligned shipments to Robotics Supply Chain and the Robotics Logistics Manager
Escalate issues with suppliers and freight partners when contractual or delivery commitments are at risk
Ensure shipping and delivery data is reflected correctly in Zip / Oracle so Finance and AP have a single source of truth
Confirm that shipments are ready for receipt and invoicing once they arrive on site
Act as the single coordination point between Robotics, suppliers, and Accounts Payable for all Robotics hardware invoices
Ensure invoices are issued by suppliers on time and submitted through the correct channels
Validate that invoices align to POs, receipts, and contract terms before routing to AP
Proactively surface and resolve price, quantity, freight, or tax discrepancies by working with suppliers and Robotics Supply Chain
Partner with AP to prioritize and release payments for time-sensitive or high-impact shipments
Provide payment status and confirmation back to suppliers and Robotics stakeholders
Maintain invoice and payment visibility so hardware flow is never blocked by billing gaps
Qualification
Required
Direct Materials / Hardware procurement experience in manufacturing, robotics, hardware, infrastructure, or R&D environments
Proven experience working with suppliers, freight partners, and internal supply-chain teams on: incoterms, delivery commitments, lead times, customs and cross-border shipments
Strong working knowledge of the PO-to-invoice lifecycle, including: how contracts, POs, receipts, and invoices connect; how mismatches block payment and shipments; how to coordinate fixes across Finance, AP, and suppliers
Experience operating in ERP-based procurement environments (Oracle, SAP, NetSuite, Coupa, Ariba, etc.)
Ability to operate onsite with Robotics engineers and supply chain, owning day-to-day execution and escalations
High-judgment, high-urgency operator who can detect when something will break before it does
Preferred
Experience supporting robotics, hardware labs, or manufacturing build environments a plus
Familiarity with Zip, Oracle, Ironclad, or similar procurement systems a plus
Experience working in high-velocity, multi-site delivery environments a plus
Exposure to customs, import/export, or international logistics contracts (not warehouse execution) a plus
Company
Cypress HCM
Cypress HCM is a staffing and recruiting company providing technology and creative recruiting solutions.
Founded in 2005
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Mark Lillig
CEO
Philip Oommen
CFO
Company data provided by crunchbase