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New Hampshire Public Defender · 11 hours ago

Office Administrator

Newport,NH,US

Full-time

Onsite

Entry, Mid Level

2+ years exp

New Hampshire Public Defender is seeking an Office Administrator to ensure the smooth and efficient operation of their office. The role involves managing incoming cases, supervising administrative support staff, and fostering a positive work environment while upholding the organization's core values.

ConsultingLegalNon Profit

Responsibilities

Process incoming cases and perform conflict checks

Maintain a welcoming and professional atmosphere in the office, creating a positive experience for clients, visitors, and staff members

Manage and coordinate all aspects of office administration, such as managing office supplies, equipment, and facilities maintenance

Foster a positive and inclusive work environment, promoting teamwork, open communication, and professional growth among the staff

Lead support team to competently perform the necessary operations and tasks of the office, and closely oversee staff workflow

Conduct performance evaluations that are timely and constructive

Ensure management of program through consistent application of policies and guidelines. Handles discipline of direct reports as needed and in accordance with company policy

Uphold the core values of New Hampshire Public Defender, including compassion for clients, honesty, and respect in all aspects of the role

Qualification

Legal office proceduresSupervisory experienceWord processing skillsProblem-solving skillsLeadership abilitiesProfessional appearanceKeyboarding skillsProofreading skillsConfidentialityTeam collaboration

Required

A minimum of two (2) years experience as a legal assistant or paralegal, or similar role in legal field

Maintains a professional appearance and works in collaboration with the staff to similarly maintain a professional environment

Ability to maintain confidentiality and handle sensitive information with discretion

Strong problem-solving skills, with the ability to make decisions independently and resolve issues effectively

Demonstrated leadership abilities and the capability to inspire and motivate others

Knowledge of legal office procedures and familiarity with legal terminology

Adherence to ethical standards and a commitment to maintaining confidentiality

Works well under pressure and demonstrates proactive attitude toward problem solving, conflict resolution and the needs of the office and administrative staff

Working knowledge of the principles of personnel management, including ability to organize work, create work plans, assign duties, and oversee completion of a variety of tasks

Excellent keyboarding skills as well as proofreading and editing skills are a requirement

Strong word processing skills and familiarity with other standard office and computer systems

Physical requirements include retrieving and distributing files, written documents, or office supplies weighing up to 20 pounds; retrieving and replacing objects from shelves up to eight feet high; sitting and keyboarding for extended periods of time