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Aston Carter · 3 days ago

Bilingual Administrative Assistant

Bolingbrook, IL

Full-time

Onsite

Mid Level

$24/hr - $25/hr

3+ years exp

Aston Carter provides world-class corporate talent solutions and is seeking a Bilingual Administrative Assistant. The role involves managing day-to-day operations, preparing reports, assisting with payroll, and providing quality customer service to clients.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Prepare, maintain and distribute various weekly/monthly/seasonal reporting to staff and customers

Prepare and maintain job cost, productivity and gross margin reports

Assist branch with payroll, time and attendance processes, and reports

Manage the branch division’s day to day operations and general accounting and administrative activities independently

Work with the Branch, Account Manager and Field Supervisor in the execution of various office tasks and projects

Perform general accounting and administrative duties for the branch office and assist with seasonal transition

Provide quality customer service to all existing and prospective clients

Communicate and resolve client issues in accordance with company guidelines

Communicate and monitor branch deadlines

Order and maintain branch office equipment and supplies

Prepare and maintain enhancement proposals, work orders, and invoices

Assist in the contract renewal process

Maintain client data base

Participate and contribute in the company’s “lean management” principals and strategies

Performs other duties and responsibilities as requested or required

Qualification

MS Office toolsBilingual English/SpanishBillingInvoicingPayroll experiencePurchase Order experienceCustomer serviceMultitaskingHandle strong personalitiesAttention to detailOrganizational skills