Navy Region Southwest Fleet and Family Readiness (FFR) ยท 7 hours ago
MWR Program Assistant (Deployed Forces Support)
San Diego, CA
Full-time
Onsite
Entry Level
2+ years expNavy Region Southwest Fleet and Family Readiness (FFR) is looking for a MWR Program Assistant to support the Deployed Forces Program at Naval Base San Diego. The role involves performing administrative functions, managing equipment and assets, and ensuring compliance with reporting requirements.
Military
No H1B
U.S. Citizen Only
Responsibilities
Oversees administrative functions of the Deployed Forces Office
Prepares communication on behalf of the program in an accurate and timely manner using proper approved Navy Correspondence procedures as necessary
Evaluates, prioritizes and facilitates the flow of work into and from other offices which may impact operational needs of the office
Tracks and meets required deadlines set by region reporting requirements
Oversees database management for a variety of office functions such as training, safety requirements, and suspense dates for all reporting requirements to higher authority
Establishes and maintains files for region instructions, local standard operating procedures and other pertinent region guidance
Evaluates a wide variety of administrative, clerical functions, technical and analytical data calls to assist the Deployed Forces Program Manager for reporting requirements to region or higher headquarters
Performs a variety of technical work involved in the maintenance and accountability of the multi-million-dollar fixed asset and minor property assigned to the Deployed Forces Program
As equipment is received the incumbent identifies and properly records in the computerized inventory tracking system
Provides an identification number, cost and origin data to ascertain whereabouts at any given time
Analyzes and compares real property and data with computerized listings to ensure accuracy due to the high inventory rotation for CNIC procurement additions, and daily properly transfers to afloat and remote commands with fixed assets and minor property
Participates in, prepares, and submits certificates of disposition to DRMO when equipment is no longer usable or serviceable ensuring documentation is maintained, and property listings are appropriately changed to reflect disposition
Prepares for submission Blanket Purchase Agreements (BPAs) Request Sheets, and Shipping/Receiving Documents
May act as procurement receiver and/or caller in absence of Deployed Forces Program Manager
Ensures that documentation is recorded and matches what is stored in the Defense Property Accountability System (DPAS)
Assists the Fleet Recreation Coordinators with shipboard visits for pick-up or delivery of supplies and equipment to ascertain and account for record keeping
May serve as the warehouse liaison in absence of material handler
Performs other duties as assigned
Qualification
Required
Must meet Federal Employment suitability requirements and successful completion of background investigation
Must successfully pass the E-Verify employment verification check
Must possess and maintain a current driver's license, as travel is required in the performance of duties
Must be able to obtain and maintain a forklift license
Must be able to become certified in CPR/First Aid
Knowledge of the purposes, objectives, and requirements of various organizational programs and project to track progress in meeting objectives and use of resources
Knowledge of the mission of the Deployed Forces Program sufficient to provide support to the Deployed Forces Program Manager and the staff in the assigned areas
Familiarity with concepts, principles and practices in basic financial management, budget and contract administration
Practical understanding of pertinent procurement and administrative regulations, policies, procedures, and methods
Requires a comprehensive knowledge of property accountability, governing purchasing, and other supply regulations, policies, procedures or other instructions
Ability to review and analyze information for complex supply actions/processes
A minimum of two (2) year's documented experience in administrative functions, to include use of a personal computer with specific ability for word processing, spreadsheets, Microsoft word, and Power Point strongly preferred
Documented knowledge in ACCESS and EXCEL
Must possess excellent written and verbal communication skills to deal effectively with staff and supervisory/management officials
Must be able to complete finished reports and/or presentations with a minimum of corrections
Must possess excellent personal and customer service skills
Possess a professional demeanor and have the ability to successfully field questions from senior management, military command personnel, or customers
Preferred
A minimum of two (2) year's documented experience in administrative functions, to include use of a personal computer with specific ability for word processing, spreadsheets, Microsoft word, and Power Point strongly preferred
Benefits
Comprehensive benefits package
Company
Navy Region Southwest Fleet and Family Readiness (FFR)
OUR VISION: Deliver dynamic, innovative, and integrated programs and services that inspire Sailors and Navy families to thrive throughout their military life cycle.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase