Beacon Hill ยท 7 hours ago
Executive Assistant
San Francisco County, CA
Full-time
Onsite
Mid Level
$100K/yr - $150K/yrBeacon Hill is a rapidly growing staffing solutions company looking for an energetic and adaptable Executive Assistant to support the Founder in both professional and personal capacities. The role requires managing the Founder's calendar, coordinating travel, and handling various administrative tasks to ensure smooth operations in a fast-paced startup environment.
Staffing Agency
Responsibilities
Manage and maintain the Founder's calendar with precision-proactively organize, prioritize, and adjust as needed
Coordinate personal errands and appointments
Serve as a point of contact and gatekeeper, filtering incoming requests and ensuring the Founder's time is optimized
Be available for occasional early morning or late evening communication based on the Founder's schedule and travel
Assist with scheduling meetings, preparing agendas, and ensuring the Founder has everything needed in advance
Coordinate team lunches, offsites, and internal gatherings
Partner with the current remote EA to ensure seamless division of responsibilities and follow-through
Support office operations and execute any task-large or small-to keep the Founder and company running smoothly
Organize complex domestic and international travel, often with fast-changing itineraries
Manage logistics for potential expansion activities (e.g., Singapore, Zurich)
Ensure the Founder is fully prepared for all travel-related meetings and commitments
Qualification
Required
Manage and maintain the Founder's calendar with precision-proactively organize, prioritize, and adjust as needed
Coordinate personal errands and appointments
Serve as a point of contact and gatekeeper, filtering incoming requests and ensuring the Founder's time is optimized
Be available for occasional early morning or late evening communication based on the Founder's schedule and travel
Assist with scheduling meetings, preparing agendas, and ensuring the Founder has everything needed in advance
Coordinate team lunches, offsites, and internal gatherings
Partner with the current remote EA to ensure seamless division of responsibilities and follow-through
Support office operations and execute any task-large or small-to keep the Founder and company running smoothly
Organize complex domestic and international travel, often with fast-changing itineraries
Manage logistics for potential expansion activities (e.g., Singapore, Zurich)
Ensure the Founder is fully prepared for all travel-related meetings and commitments
A quick learner: You may have less formal experience, but you pick things up fast and love solving problems
Energetic and proactive: You're willing-and excited-to tackle a wide variety of tasks
Flexible and adaptable: You can pivot quickly, handle ambiguity, and stay calm when things get hectic
Smart, personable, and fun: You bring positive energy and feel comfortable being in the office daily
Caring and attentive: You build genuine trust with the Founder by anticipating needs and staying one step ahead
Responsive and reliable: Weekend or off-hours needs don't overwhelm you; you understand the nature of start-up leadership support
Organized and detail-oriented: You don't drop balls-you catch them early and keep things running smoothly
Benefits
Medical
Dental
Vision
Federal and state leave programs as required by applicable agency regulations
Company
Beacon Hill
Beacon Hill was founded to set a new standard in search, career placement and flexible staffing.
Founded in 2000
1001-5000 employees
H1B Sponsorship
Beacon Hill has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (94)
2023 (76)
2022 (60)
2021 (77)
2020 (86)
Funding
Current Stage
Late StageLeadership Team
Amber Leslie
Executive Assistant to CEO
Amy Van Sicklin
Chief Culture Officer
Recent News
Company data provided by crunchbase