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Florida Sheriffs Youth Ranches · 4 days ago

Program Billing Specialist

Live Oak, FL

Full-time

Onsite

Mid Level

$17/hr - $17/hr

3+ years exp

Florida Sheriffs Youth Ranches is dedicated to preventing delinquency and developing productive citizens. The Program Billing Specialist coordinates billing and collection for various contracts and services for at-risk youth, ensuring accurate account reconciliation and timely entry of sales and deposits.

Child CareFamilyNon ProfitNursing and Residential Care

Responsibilities

Processes monthly billing for all clients who are in the custody of the Department of Children and Families, receive Social Security benefits, or rely on family generated support, prints a monthly aging report by program service area and reconciles the accounts receivable sub-ledgers balances on a monthly basis to the general ledger

Prepare a monthly aging report on uncollected charges for all program service areas. Performs follow-up procedures including appropriate phone calls and letters as deemed necessary. Runs reports on billing, receipts, and income related to client billing as needed

Works with responsible staff on billing problems

Works closely with the Quality Improvement Director to ensure that billings are appropriate to services provided and in keeping with laws and regulations

Keeps all current contracts on file with any associated addendums

Keeps current on all software changes and updates that impact any type of state contracts

Develops and keeps a current written procedural manual for position

Enters daily Thrift Store and Vehicle sales for the Sheriffs Ranches Enterprises as well as credit card fees and other pertinent daily adjustments to the accounts receivable

Enter all accounts receivable bank deposits into the Sheriffs Ranches Enterprises bank accounts

Serves as backup on Medicaid billing for services provided to our youth, and enters payments received from funding sources in Echo and total charges and payments in Financial Edge. Reconciles Echo aging report with FE accounts receivable aging monthly

Enters Boys Ranch Cooke School scholarship monthly charges and payments received from State designated payers into Financial Edge. Processes adjustments and credits as necessary to match allotted amounts by funding sources. Reconciles monthly with the general ledger

Enters camping services billing, creates new clients as necessary and mails invoices. Enter deposits as payments come

Cross trains and serves as backup for accounts payable duties as needed

Qualification

BookkeepingAccountingFinancial EdgeAnalytical skillsSoftware proficiencyCommunication skillsOrganizational skillsIntegrityConfidentiality

Required

Must possess the highest level of integrity and professionalism as demonstrated by the character traits of dependability, determination, initiative, responsibility, and thoroughness in the performance of duties

Must have the ability to effectively work with computers and software including word processing, spreadsheets, graphs, and databases

Must have analytical, math, and grammar skills sufficient to meet minimum standards of the Youth Ranches Skills Test

Must have the ability to read and interpret documents such as operating, instructional, regulation, and procedural manuals

Must have the ability to apply common sense understanding to carry out instructions in written, oral, or diagram format

Must have the ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages using a ten-key calculator as well as database formulas

Must have the ability to write effectively and communicate in a clear concise manner, including business letters through word processing software

Must have the ability to work in a technical and detailed environment

Must have the ability to plan and organize work

Must have the ability to meet deadlines

Must have the ability to understand complex billing and reconciliation procedures

Must have the ability to communicate effectively with outside agencies on complex tasks and issues, i.e. Medicaid

Must have the ability to work with sensitive and confidential information and be able to maintain confidentiality with applicable laws and agency procedures

Must have a valid Florida Driver License and be able to maintain a safe driving record consistent with agency policy

The person filling this position must have a high school diploma or GED

A minimum of three years' experience in bookkeeping or accounting position is required

A high level of PC and software knowledge is required