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Massachusetts Convention Center Authority · 4 hours ago

Purchasing Coordinator & Buyer

Boston, MA, US

Full-time

Onsite

Entry, Mid Level

$65K/yr - $71K/yr

2+ years exp

The Massachusetts Convention Center Authority is seeking a Purchasing Coordinator & Buyer to oversee the daily activities of the purchasing function. This role involves managing vendor relationships, creating purchase orders, and ensuring proper inventory levels while adhering to procurement rules.

Event ManagementEventsHospitalityTrade Shows

Responsibilities

Obtain and review competitive bids, quotes, and proposals from vendors and contractors; discuss evaluations and review with requesters and subject matter experts

Assist with purchasing and managing MCCA assets as assigned

Responsible for product support and warranties, leasing, maintenance, and software contracts, as well as hardware purchases, and license information

Maintain contract data

Create all purchase requisitions

Maintain appropriate levels of consumables

Auditing inventory

Provide pricing quotes for items and preparing orders with suppliers

Create Purchase Orders and be responsible for all aspects of purchase until order is received and inspected as well as being responsible for establishing and managing open and past due orders

Ensure line items of the purchase order with the packing slip and ensuring the quality of the materials received

Responsible for shipping defective equipment to vendor and arranging replacement

Research products and equipment; prepare product/equipment specifications

Research websites/contact vendors to gather technical information and prices on supplies and equipment

Update the inventory listing of property on all new deliveries

Assists with the Decommissioning of MCCA Assets through methods of Auction/Sale, Donation, State Surplus, Recycled/Scrap or Trade-in

Assist Purchasing Manager with preparing purchases

Assist with drafting, revising and circulating purchase and procurement guidance

Assist with issuing asset management SOP’s; rules and procedures

Establish and maintain vendor relationships per state procurement rules

Negotiate with vendors for the best price over contracted services and purchases

Coordinate with selected vendors on supply and delivery of purchased items

Responsible for all surplus inventories including recording all End of Life (EOL) inventories and disposal

Responsible for decommissioning assets and oversee surplus removal as needed

Identify future opportunities for savings

Qualification

Vendor negotiationSoftware licensingProcurement knowledgeAsset managementPurchase order creationTechnical researchAnalytical skillsCommunication skillsTeam collaboration

Required

Bachelor of Science with a minimum of two to three years of significant work experience working in a high volume fast paced office environment with high degree of responsibility

Experience with software licensing and volume purchasing agreements for the major enterprise system software suppliers (e.g., IBM, HP, Microsoft...)

Experience in presenting technology recommendations from a business perspective

Experience in planning and carrying out software license audits & reconcilements

Preferred

Certification in Software License Management a plus

Preferred that the applicant has M.G.L. Chapter 30B public procurement experience or knowledge and/or coursework experience or degree in the area of procurement or supply management