NY Hotel Trades Council & Hotel Assoc. of NYC Employee Benefit Funds ยท 3 days ago
Executive Administrative Assistant
New York, NY, US
Full-time
Onsite
Mid Level
$80K/yr - $90K/yr
4+ years expHealth Center Inc. is a NYC based healthcare organization that provides extensive medical and diagnostic services. They are seeking an Executive Administrative Assistant to support their C-Level Executives and operations, handling various administrative tasks and special projects.
Employee BenefitsFinancial ServicesHotelNon ProfitSocial Assistance
Responsibilities
Provide high-level administrative support and assistance to the Chief Operations Officer, Chief Medical Officer, and Chief Administrative Officer
Welcomes visitors into executive area and identifies purpose of the visit
Performs clerical and administrative tasks including answering phones, taking messages, and reviewing/routing correspondence
Responsible for data entry, typing, copying, filing, faxing, scanning, and ordering supplies
Schedule/coordinate meetings and conference room schedules for C-Suite using Microsoft Outlook
Attend meetings as requested to take notes/minutes
Maintain attendance records for senior staff and direct reports via ADP
Compose routine and recurring correspondence (mail, email, fax)
Assisting in preparation of regularly scheduled reports
Handle incoming legal correspondence and subpoenas
Responsible for Special projects and reports as assigned
Create and maintain reports, such as expense reports or appeals reports via Microsoft Excel
Handle medical appeals and ensure they go to the proper parties
Assist with additional projects as needed
Qualification
Required
High School Diploma required, Bachelor's Degree preferred
Minimum of 4 years' experience in an Executive Assistant role, ideally supporting C-Level suite
Excellent organizational, time management, and interpersonal skills
Computer Skills a must (proficient in Microsoft Word, Excel, Powerpoint, and Outlook)
Ability to work independently
Strong verbal and communication skills
Preferred
Bachelor's Degree preferred
Bilingual (Spanish) a plus
Registered Notary a plus
Benefits
Primary Care
Dental
Radiological
Vision
Mental Health
Other Specialist services
Company
NY Hotel Trades Council & Hotel Assoc. of NYC Employee Benefit Funds
The NYHTC & HANYC Employee Benefit Funds (the Funds) provides health, pension and other benefits to over 85,000 Union members, dependents and retirees of the New York City hotel industry.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Robert Lafferty
Chief Operating Officer
Ava Cazabonnet, PMP, SSM
Program Manager & PMO Lead, Office of the CIO
Company data provided by crunchbase