Boys & Girls Club of Paterson and Passaic · 1 hour ago
Human Resources Assistant
New Jersey, United States
Full-time
Onsite
Entry Level
1+ years expBoys & Girls Club of Paterson and Passaic is seeking a Human Resources Assistant to support the HR department. This role involves maintaining confidentiality, assisting with onboarding and off-boarding processes, and providing administrative support to the CEO and administrative staff.
Non-profit Organization Management
Hiring Manager
Racquel K. Lewis
Responsibilities
Assist candidates and new hires with completion of paperwork and general employment questions
Send, monitor and file required onboarding and off-boarding forms
Assist with recruitment efforts as needed: post job opportunities on job boards, university sites, community boards and workforce development centers
Assist with documentation relating to HR activities (staffing, recruitment, training, performance evaluations, etc.)
Calls for references on prospective new employees; reports negative references to the CHRO
Communicate employee issues and requests to CHRO
Maintains records of employee certifications, trainings and CPR records
Maintain and file employee payroll and HR records
Assist in providing data for payroll and benefits administration
Assist with scheduling training and employee recognition activities
Completes Employment Verification forms as requested by CHRO
Complies and provides Orientation, Volunteer, New Hire, and Benefits packets
Answer inquiries concerning availability of employment opportunities
Coordinate communication with candidates and schedule interviews as needed
Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions
Answer phone, screen, and routes calls
Assist with enrollments and terminations for employee benefit programs
Maintains employee records in both physical and electronic formats (e.g. leave, enrollment information, etc.) for the purpose of ensuring records are current and accurately reflect employee benefit eligibility
Assists during the benefits open enrollment period. This includes preparation and distribution of materials, and processing change/termination forms within deadlines
Provide clerical and administrative support (including filing, photocopying and archiving files) to the CEO and administration staff as needed
Qualification
Required
Bachelor's degree preferred and a minimum of 1 year of administrative experience
Have relevant experience preferably at a non-profit Organization
Attention to detail and a high level of accuracy are crucial
Experience with onboarding and off-boarding staff
Must have the ability to multitask with solid organizational and time-management skills
Ability to work independently but also partner as a team player in a hands-on capacity
High degree of professionalism and strong work ethic
Effectively communicates with all staff through verbal and written channels that is clear, concise and action oriented
High level of integrity, discretion and judgment in handling highly sensitive, confidential information
Ability to set priorities, work through interruptions and accurately work with detailed data
Advanced proficiency of PowerPoint, Word, and Excel required
Preferred
Hands on experience with an HRIS or HRMS is preferred
Company
Boys & Girls Club of Paterson and Passaic
Our Mission The mission of the Boys & Girls Club of Paterson & Passaic is to inspire and enable all young people, especially those from disadvantaged circumstances, to realize their full potential as productive, responsible and caring citizens.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Jane He
Chief Development Officer
Racquel K. Lewis
Chief Human Resources Officer
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