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Daimler Truck North America · 4 weeks ago

Executive Administrative Support IV

Portland, OR US

Full-time

Hybrid

Mid Level

$37.50/hr - $48/hr

3+ years exp

Daimler Truck North America is a leader in the trucking industry, focusing on financial transparency and operational excellence. The Executive Administrative Support IV role involves providing comprehensive administrative support to the CFO and Finance leadership, managing complex schedules, and contributing to special projects to enhance collaboration and efficiency.

LogisticsManufacturingTransportation

Comp. & Benefits

No H1B

U.S. Citizen Only

Responsibilities

Provide comprehensive administrative support to the CFO and Finance leadership, always ensuring confidentiality and professionalism

Finance is a fast-paced environment that requires the ability to multitask and confidently navigate priorities and duties; the applicant should display a high degree of flexibility as the daily routines are subject to unforeseen changes and challenges

Proactively manage complex calendars, prioritize and coordinate meetings, events, and engagements, including major Finance briefings and recurring leadership sessions

Monitor and organize the CFO’s email inbox, escalating and prioritizing correspondence as needed

Prepare and edit high-level correspondence, reports, presentations, agendas, and meeting minutes using advanced business software (Word, Excel, PowerPoint, Outlook)

Coordinate domestic and international travel arrangements; prepare and process expense reports in compliance with DTNA policy

Craft & edit communications and collaborate across subject matter experts for internal announcements in support of the CFO Office and executive team

Oversee and maintain the DTNA Finance social intranet page, ensuring content is accurate, timely, and engaging for employees

Partner with the CFO support manager to plan and execute meetings and events, including selecting venues, coordinating catering, and arranging technical equipment

Serve as a liaison between the CFO and internal/external stakeholders, ensuring timely communication and follow-up

Support financial and operational processes by routing authorization requests (contracts, purchase orders) and managing compliance-related approvals

Maintain accurate files, records, calendars, and departmental contact lists; assist with onboarding and staff support

Collaborate on special projects, including executive presentations, strategic initiatives, and cross-functional communications

Create Goods Receipts. Work with Controlling, vendors, and Accounts Payable to resolve billing issues

Manage office and business needs for supplies, materials, tools, IT equipment, and other resources

Review and recommend improvements to administrative practices and workflows to enhance efficiency

Utilize virtual conferencing tools (Microsoft Teams, Zoom) to schedule and facilitate meetings, including advanced features such as polling and breakout rooms

Foster a positive, professional environment and promote DTNA’s “One Team, Best Team” culture across Finance

Perform other duties as assigned to support the CFO, CFO Support Manager and Finance leadership team

Qualification

Microsoft Office SuiteSchedulingTravel CoordinationCommunication SkillsTime ManagementEvent PlanningVirtual Meeting FacilitationProblem SolvingInterpersonal SkillsConfidentiality

Required

Minimum 3 years of relevant experience; or AA degree plus 1 year of experience

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Strong written and verbal communication skills; ability to convey complex information clearly and concisely

Excellent time management, prioritization, and problem-solving abilities; capable of handling multiple tasks under pressure

Demonstrated ability to exercise discretion, maintain confidentiality, and work independently with limited supervision

High degree of professionalism and interpersonal skills to interact effectively with senior executives and stakeholders

Preferred

Experience supporting C-suite executives in a corporate environment

Expertise in scheduling and facilitating virtual meetings

Experience booking executive travel and processing expense reports

Interest and ability to contribute to team-building activities and departmental events

Benefits

401k company contribution with company match up to 8% as well as non-elective company contribution of 3 - 7% depending on age

Starting at 4 weeks paid vacation

13+ calendar holidays

8 weeks paid parental leave

Employee assistance program

Comprehensive healthcare plans and wellness programs

Onsite fitness (at some locations)

Tuition assistance

Volunteer paid time off

Short-term and long-term disability plans

Company

Daimler Truck North America

Glassdoor4.0

Daimler Truck North America, a Daimler Truck AG company, is the largest heavy-duty truck manufacturer in North America and a leading producer of medium-duty trucks and specialized commercial vehicles.

Founded in 1940

Portland, Oregon, USA

10001+ employees