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Rocky Vista University · 16 hours ago

Executive Assistant to the Vice Provost of Academic Affairs/Vice President of Institutional Effectiveness and Vice President for Inclusive Excellence.

US-CO-Englewood

Full-time

Hybrid

Mid Level

$68K/yr - $83K/yr

Rocky Vista University is a diverse and inclusive healthcare education institution located in Englewood, CO. They are seeking an Executive Assistant to provide high-level administrative and operational support to two executives, requiring exceptional organizational skills and the ability to manage complex projects and sensitive information.

Education

Responsibilities

Serve as a strategic partner by managing priorities, anticipating needs, and ensuring seamless operations for the Provost and VPAQIE

Coordinate and prepare agendas, materials, and minutes for executive meetings, including the Provost Advisory Council

Support accreditation and compliance processes, including logistics and reporting to external agencies (e.g., Department of Higher Education, Higher Learning Commission, IPEDS)

Manage executive calendars, schedule meetings, and coordinate travel and event arrangements

Prepare and review correspondence, reports, and presentations with a high level of accuracy and professionalism

Maintain confidential records and information; ensure compliance with institutional policies

Develop and implement efficient administrative processes and systems

Provide cross-functional support within the President’s Office and serve on university committees as needed

Utilize advanced technology skills to create presentations, analyze data, and streamline workflows

Other duties as requested

Qualification

Executive calendar managementAdvanced Microsoft Office SuiteAccreditation supportEvent coordinationProcess improvementDiscretionOrganizational skillsCommunication skillsProblem-solving mindsetTeam collaboration

Required

Exceptional organizational and time management skills with the ability to prioritize in a fast-paced environment

Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools

Strong written and verbal communication skills; ability to draft clear, concise correspondence and reports

High level of professionalism, discretion, and ability to handle sensitive information

Commitment to equity, diversity, and inclusion in all aspects of work

Problem-solving mindset and ability to work independently with minimal supervision

Bachelor's Degree from an accredited institution in a related field OR equivalent experience in progressively responsible administrative roles may be considered