Bloom Talent · 1 week ago
Executive Personal Assistant to CEO at Series A AI Startup
New York
Full-time
Hybrid
Mid Level
$100K/yr - $130K/yrBloom Talent is an AI startup developing project management software for large-scale infrastructure projects, seeking an Executive Personal Assistant to support their Founder/CEO. The role involves managing both professional and personal calendars, coordinating travel, and handling various personal logistics to ensure seamless operations for the Executive.
RecruitingStaffing Agency
Responsibilities
Manage personal and professional calendars end-to-end, ensuring seamless coordination of meetings, family commitments, children’s activities, and important events to ensure schedules run smoothly and on time
Book and manage all business and personal travel, including accommodations, transportation, activities, and detailed itineraries based on preferences and logistical needs
Coordinate personal appointments such as medical visits, pet care, and other essential services
Arrange dining reservations, private chefs, and event-related hospitality needs
Plan and organize events, including dinners, presentations, celebrations, and social gatherings
Handle ad hoc personal and business tasks such as managing paperwork, liaising with vendors, coordinating service providers, ensuring bills are paid, assisting with vehicle sales, and setting up international services like phone numbers
Proactively manage overlapping personal and professional commitments to ensure important family and personal milestones are prioritized and supported
Serve as a reliable operational partner who anticipates needs, moves tasks forward independently, and ensures all details are handled efficiently
Qualification
Required
Previous experience providing Executive Assistant and Personal Assistant support to a busy executive or family
Energetic, proactive, and action-oriented professional who takes initiative and exercises strong judgment
Self-directed problem solver who moves projects forward without constant oversight and can operate independently
Comfortable managing a wide range of personal and professional tasks, from coordinating household services to handling travel and event logistics
High-energy communicator with a direct, efficient communication style
Flexible and resourceful with a 'no task is too small' mindset
Strong organizational skills with the ability to manage multiple priorities across different areas of life
Proficient with Microsoft tools and comfortable using messaging platforms such as WhatsApp for daily communication
Benefits
Equity
401k
Benefits
Flexible PTO
Discretionary bonus
Company
Bloom Talent
Bloom Talent is a woman-owned, boutique recruiting agency that provides recruiting services to individuals.
Founded in 2015
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase