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RAPIDFORT · 3 days ago

Executive Assistant

San Francisco Bay Area

Full-time

Hybrid

Senior Level

5+ years exp

RapidFort is a fast-growing technology company operating at the intersection of cloud, security, and modern infrastructure. We are seeking a highly organized, proactive Executive Assistant to provide high-level administrative and operational support to three senior executives, ensuring their time, travel, and communications are managed with precision.

Cloud ManagementCloud SecurityCyber SecurityInformation TechnologySaaSSoftware

Hiring Manager

Sean Mostafavi

Responsibilities

Manage complex, high-volume calendars across multiple time zones

Coordinate internal and external meetings, including board, investor, and customer calls

Prepare agendas, meeting briefs, notes, and follow-ups as needed

Act as a gatekeeper and prioritization partner for executives’ time

Book and manage domestic and international travel (flights, hotels, ground transport)

Create detailed travel itineraries and proactively handle changes or disruptions

Coordinate offsites, leadership meetings, conferences, and events

Serve as a primary point of contact for executives with internal teams, partners, and external stakeholders

Draft, review, and manage executive correspondence and emails (if needed)

Ensure timely follow-up on action items and commitments

Process expenses and reimbursements

Maintain confidential documents and sensitive information

Assist with onboarding/offboarding logistics for senior hires

Support ad-hoc projects related to company operations, people, or finance as needed

Qualification

Executive support experienceCalendar managementTravel coordinationDiscretionHigh-growth startup experienceWritten communicationVerbal communicationConfidentialityGoogle WorkspaceSlackZoomNotionConcur/ExpensifyRemote team experience