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Hatzel & Buehler, Inc · 5 days ago

Senior Accountant

Hamilton, New Jersey, United States

Full-time

Onsite

Mid, Senior Level

$80K/yr - $90K/yr

5+ years exp

Hatzel & Buehler, Inc is seeking a Senior Accountant to support their finance and accounting team. This role involves managing financial components of projects, including budgets, estimates, and billing, ensuring timely and accurate completion of all responsibilities.

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Comp. & Benefits

Responsibilities

Job File Management: Create and maintain new and existing job files in the shared drive, ensuring all relevant documents are accurately stored and organized

Data Entry: Review new job sheet information and enter it into Spectrum software, maintaining accurate and up-to-date records

Document Imaging: Image new job sheets, contracts, estimate letters, Certificates of Insurance (COIs), correspondence, bonds, and other contract-related documents

Contract Documentation: Complete contract documents and request required contract documents from customers, such as COIs, bonds, and CCIP/OCIP

Financial Support: Work closely with the Assistant Controller and Operation Managers to support financial tasks and maintain accurate reporting on assigned projects

Billing Preparation: Prepare monthly AIA and TM billings for all assigned jobs and assist with AIA billing via external portals such as Textura, Procore, and other software platforms

Lien Waivers and Insurance: Ensure lien waivers and insurance certificates are acquired and processed according to client requests

Project Billing: Collaborate with Project Managers on schedules of values, change orders, and monthly progress billings, verifying that all invoicing requirements are met

Reporting: Provide requested reports to Project Managers in a timely manner and ensure all project-related documentation is accurately maintained

Timecard Processing: Process weekly timecards for union employees, ensuring accuracy and compliance with payroll requirements

AR Management: Maintain accounts receivable (AR) records, follow up on past-due invoices, and assist with collections as needed

Professional Relationships: Develop and maintain positive professional relationships both internally and externally, facilitating smooth project accounting operations

Qualification

Accounting software proficiencyProject accounting experienceFinancial reportingBilling processesContract documentationAttention to detailOrganizational skillsTime managementCommunication skillsCollaboration