PSI Services LLC · 6 days ago
DEC Office Manager #62977
Decatur, AL
Full-time
Onsite
Entry, Mid Level
$19/hr - $25/hr
2+ years expPSI is currently seeking an Office Manager in Decatur, AL. The role involves overseeing personnel administration, office administration, payroll, and accounts payable, ensuring smooth operations within the office environment.
ConsultingEducationHigher Education
Responsibilities
Maintain 'shadow' file of all personnel records
Act as liaison with Corporate HR or appropriate dept. as noted: -Be familiar and able to explain Healthcare programs and coverage -Assist hiring manager in placing job ads
New employee orientation – review all new hire paperwork with new hires, employee handbooks & policies
Maintain list of employees
Accept job applications
Answer phones and direct calls
Receive visitors
Mail – prepare regular and express mail; pickup, sort and deliver; includes parts & suppliers labels. Do special mailings as needed
Order office supplies and maintain inventory as needed
Coordinate with outside vendors maintenance of facilities
Filing for AP, HR, and Payroll
Maintain office equipment and call service when needed
Maintain key list
Handle petty cash and plant checking account; sending Corp receipts for reconciliation. Do banking transfers and deposits as needed
Maintain & distribute phone list of internal employee and company phone numbers
Reconcile timecards on ADP Workforcenow
Act as payroll liaison with Corp. Payroll
Enter and maintain vacation and attendance records
Handle routing of all bills for approval, (except for paper)
Ensure usage of purchase order system within the plant by those who are authorized to order on behalf of the plant
Daily entry, review, and printing of all new purchase orders for plant
Daily submittal of paperwork to corporate for adding new vendors for plant
Daily entry and review of all invoices into the purchasing and payables system
Daily entry and review of receipts of goods/invoice into the purchasing system
Weekly verification of the purchases clearing report and other reports necessary to verify accuracy of financial information. Email AR vendor representatives for delinquent invoices
Establish and monitor procedures within the plant to ensure accurate reporting of shipments and receipts
Compile month end accruals
Keeps up with Spare Parts tacking sheet for high cost parts and updates with AP monthly
Works with Plant Manager to ensure accurate physical count and entry into SAGE 100 (formerly called MAS200)
Cross train in the other positions in the office
Perform other related duties that may be assigned or associated with the responsibility of the position
Qualification
Required
Good telephone, computer, and organizational skills
Must be able to work in a fast-paced environment
Attention to detail
Able to multi-task
Excellent customer service skills
Team player
Minimum 2 years accounts payable experience
Preferred
Previous personnel administration experience
Benefits
Eligibility for benefits including medical - the 1st of the month following 30 days of employment.
2 weeks vacation (pro-rated for full months worked in current year)
6 sick days per year (pro-rated for full months worked in current year)
9 paid holidays per calendar year
401k match - 100% of your contributions up to 3% and then 50% of your contributions on the next 2%
Eligible for a quarterly EBITDA related bonus at 10% of base salary (its base salary x 10% then divide by 4 quarters).
Mobile phone allowance - $50 per month ($11.54 per weekly payroll not taxed)
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Company
PSI Services LLC
PSI has over 70 years of experience providing worldwide testing solutions to corporations, federal and state government agencies, professional associations, certifying bodies and leading academic institutions.
1001-5000 employees
H1B Sponsorship
PSI Services LLC has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (3)
2023 (5)
2022 (6)
2021 (4)
2020 (3)
Funding
Current Stage
Late StageTotal Funding
unknown2024-01-26Acquired
Leadership Team
Janet Garcia
President
Recent News
Corridor Business Journal
2025-10-31
2025-10-24
Research and Markets
2025-07-23
Company data provided by crunchbase