Columbia University · 5 hours ago
Administrative Assistant
Manhattanville, NY
Full-time
Onsite
Entry Level
$58K/yr - $65K/yr
3+ years expColumbia University is a prestigious institution dedicated to developing leaders and builders of enterprises. The Administrative Assistant will support the academic and administrative work of Columbia Business School faculty, acting as the first point of contact for inquiries and managing various administrative tasks.
EducationHigher EducationMedicalTrainingUniversities
Responsibilities
Works with faculty and/or the Director to compile materials and prepare academic course books as needed
Creates weekly presentations for class sessions
Requests copyright clearances for course readings. Ensures materials have been received
Orders books from distributors
Receives and prioritizes work given by the division’s Director and/or faculty with the highest level of customer service
Provides information and updates regarding status of work and projects as needed and required
Responsible for communicating and coordinating to students and other relevant population the faculty’s location, teaching schedules, office hours, exams schedules and grade related information
Assists with the Orientation and training of new faculty members regarding relevant policies and procedures
Performs administrative duties for faculty search committees as assigned by the Associate Director
Performs related work as directed by the Director and/or Faculty
Updates and maintains faculty web sites as required
Utilizes MS Office to produce high level technical documents and editing (tables, mail merges, equations, and related functions)
Consults with the Director and coordinates resources in response to all Faculty operational and/or computing difficulties
Works with Director to update and maintain department directories
Performs both electronic and library research
Retrieves books, articles and research materials from campus libraries as approved by the Director and /or Faculty
Prepares requisitions and obtains all needed office supplies for faculty
Performs duplication of materials
Responsible for ensuring that the materials are delivered and/or received in an efficient and timely manner
Completes and processes travel and expense reports on behalf of faculty
Converts foreign expenses into U.S. monies
Follows up with the Financial Planning Office to ensure payments have been processed
Reviews discrepancies in billing
Arranges travel and hotel accommodations
Coordinates and schedules meetings, conferences and seminars on behalf of and between faculty, both on and off site
Qualification
Required
High School Diploma or its equivalent required
Minimum of three years related experience, or the equivalent combination of education and experience required
Must have demonstrated strong interpersonal, organizational, written and oral communication skills
Must have demonstrated strong customer service focus with the ability to interact in a professional manner with all levels of faculty, students and staff in a fast paced environment
Must have a demonstrated ability to work with changing priorities in a busy environment
Ability to work as part of a team and work independently as necessary
Strong computer proficiency with Windows, MS Word, Excel, and PowerPoint is required
Ability to use scanning software and knowledge of the Internet necessary
Strong typing skills required
Overtime may be required during peak periods
Physical location requires additional focus since several departments are in area
Preferred
Some college preferred
Knowledge of database software preferred
Company
Columbia University
Columbia University is a research institution and Ivy League school for undergraduate and graduate students across various fields
10001+ employees
H1B Sponsorship
Columbia University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageTotal Funding
$21.84MKey Investors
ValeNational Institutes of HealthNational Science Foundation
2024-09-24Grant· $0.02M
2023-08-17Grant
2023-05-04Grant· $20M
Leadership Team
Jeannette Wing
Executive Vice President for Research and Professor of Computer Science
Asaf Cidon
Assistant Professor, EE and CS
Recent News
Crain's New York Business
2025-12-11
Medical Xpress - latest medical and health news stories
2025-11-19
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