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HealthWell Foundation · 6 days ago

Accounts Payable Specialist

Germantown, MD

Full-time

Hybrid

New Grad, Entry Level

HealthWell Foundation is a Forbes 100-rated, Maryland-based non-profit organization that provides financial assistance to underinsured Americans for medical treatments. They are seeking an Accounts Payable Specialist to manage vendor invoices, ensure timely payments, and maintain accurate financial reporting.

FinanceHealth CareHealth DiagnosticsHealth InsuranceNon Profit

Responsibilities

Receiving, reviewing, and entering vendor invoices into the accounting system, verifying accuracy of details like quantities, prices, and purchase order numbers before authorizing payment

Matching invoice to purchase orders to ensure proper authorization for payment

Establish and maintain relationships with vendors, resolving payment discrepancies and negotiating terms

Generate and ensure timely payments to vendors via check, ACH, or other methods

Proactively following up with internal managers to ensure timely receipt of invoices or necessary signatures, minimizing delays in the accounts payable process

Assigning appropriate general ledger codes to invoices, demonstrating critical thinking and careful evaluation to ensure proper financial reporting and compliance

Understanding and applying prepaid and accrual concepts when coding invoices

Assisting with the annual financial audit by providing supporting documentation and responding to auditor requests

Assisting with the month-end closing process by preparing monthly journal entries and completing the accounts payable checklist to ensure all items are properly accounted for

Assist with year-end Accounts Payable duties, including aging report analysis, monitoring outstanding checks, and Form 1099 preparation

Requesting W-9 forms and ACH authorization forms from vendors, ensuring necessary documentation is collected for accurate payment processing

Assist with internal audits and ensure compliance with company policies and regulations

Identify opportunities to optimize cash flow and reduce costs associated with accounts payable

Other duties as requested

Qualification

Accounting principlesAccounting software proficiencyNetSuite experienceAnalytical skillsInterpersonal skillsAttention to detailProblem-solving skillsCommunication skillsProject management skills