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Aston Carter · 4 hours ago

Administrative Assistant

Frederick, MD

Contract

Onsite

Mid Level

$19/hr - $30/hr

3+ years exp

Aston Carter provides corporate talent solutions and is seeking an Administrative Assistant to support the President/COO. The role involves managing correspondence, coordinating schedules, and providing administrative support to the Management Team.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

No H1B

U.S. Citizen Only

Responsibilities

Act as a gatekeeper for the President/COO, filtering requests for time, tasks, deliverables, and information

Manage email and telephone correspondence for the President/COO to ensure timely response and follow-up

Brief the President/COO on the status of duties on a daily basis

Generate scheduled reports and presentations for the Management Team

Generate, manage, and maintain documents to support installation projects, including submittal packages, manuals, and close-out documents

Maintain business forms and registrations as required, including licenses, security clearances, associations, insurance certificates, and vendor setup

Make travel arrangements, including hotel, flights, and car rentals

Coordinate the schedules of the Management Team, ensuring seamless execution of meetings, deadlines, and presentations

Attend internal meetings, generating accurate meeting notes and assigning tasks for follow-up

Perform other tasks as required to ensure the company's workflow runs smoothly