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Parkside Psychiatric Hospital & Clinic · 1 day ago

Purchasing Clerk

Parkside Hospital - Tulsa, OK 74120

Full-time

Onsite

Entry Level

2+ years exp

Parkside Psychiatric Hospital & Clinic is a comprehensive mental healthcare system providing acute in-patient care, residential treatment, and outpatient therapy. The Purchasing Clerk is responsible for the operation of the procurement function of the facility and maintaining the materials management system.

Health CareHospitalMental HealthNon Profit

Responsibilities

Reviews and checks for accuracy, specification and need and processes all approved orders and requisitions

Places orders with vendors or distributors as directed

Verifies all packing slips against purchase orders/invoices and forwards to Accounts Payable within three business days

Interfaces directly with Accounts Payable in instances where price discrepancies exist between the purchase order and invoice. Approves short payments to distributors for the invoiced price

Coordinates all product returns with various vendors. Forwards all return documentation to AP within three business days

Solicits bids, reviews pertinent data and performs negotiations

Interfaces directly with department managers in relation to procurement to establish specification and need

Communicates with all departments in relation to requisitions and orders that are in progress

Reviews backorders and expedites these orders

Reviews all month-end data to ensure accuracy and forwards to the Controller

Requires minimal supervision in performance of job duties; is a self-starter

Prioritizes responsibilities to ensure completion of duties

Maintains an accurate filing system for purchase orders and requisitions

Updates catalogs, price lists, and product vendor files as needed

Interfaces directly with sales representatives to ensure price competition and accuracy are achieved

Make corrections, deletions, and adjustments to suggested orders

Updates inventory receipts and usage within one business day of event happening

Counts inventory semi-annually month and reports balances and discrepancies back to Controller

Restocks supply closets in Hospital and TCAT Monday and Friday of each week

Gathers and bags dirty laundry in Hospital and TCAT Monday and Thursday evenings and moves them to loading dock area for pickup Tuesday and Friday morning

Disburses clean laundry Tuesday and Friday morning to linen closets in Hospital and TCAT

Runs company errands, in company vehicle, when necessary for supplies on Tuesday and Thursday during specified times

Daily disburses incoming mail and retrieves outgoing mail from designated areas around campus and delivers outing mail to Reception area

Performs additional tasks as assigned by the Controller and Chief Financial Officer

Performs other duties as assigned