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Aston Carter · 6 days ago

Tax Administrative Assistant

New York, NY

Full-time

Onsite

New Grad, Entry Level

$20/hr - $25/hr

Aston Carter provides world-class corporate talent solutions, and they are seeking a detail-oriented Tax Administrative Assistant to support a fast-paced tax and accounting environment. This role involves managing client documentation, assisting with tax return processing, and providing general administrative support during peak tax seasons.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Document Management

Organize, scan, and manage client documents such as W‑2s, 1099s, and financial statements

Maintain accurate electronic and physical filing systems for audit readiness

Ensure documentation is complete, properly labeled, and easily accessible

Tax Return Processing Support

Assist with the assembly, collation, and processing of individual, corporate, and partnership tax returns

Support tax extensions and coordinate electronic filing processes

Perform data entry into tax software such as CCH Axcess, Lacerte, or ProConnect (or similar)

Client Communication & Service

Serve as a primary point of contact for clients regarding documentation needs

Manage incoming client data via secure portals and follow up on missing items

Handle correspondence with tax authorities such as the IRS and state departments of revenue

General Administrative Support

Manage calendars and schedule meetings

Process mail (including certified mail and FedEx)

Order office supplies and prepare professional correspondence and reports

Workflow Coordination

Track and update tax project statuses within workflow systems

Monitor deadlines and assist in keeping projects on schedule during peak seasons

Qualification

Tax software proficiencyDocument managementMicrosoft OfficeOrganizational skillsTime managementClient service orientationAttention to detailCommunication skills