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Wunderlich-Malec Engineering, Inc. · 20 hours ago

Project Coordinator

Chesterfield, MO

Full-time

Onsite

Mid, Senior Level

5+ years exp

Wunderlich-Malec Engineering is a well-established engineering company in the United States, and they are seeking a Project Coordinator to assist Project Managers in achieving project objectives. The role involves project management, accounting, and delivery, requiring collaboration with various resources to manage project tasks and documentation effectively.

AutomotiveConsulting

Growth Opportunities

Responsibilities

Support project managers with daily, weekly, monthly tasks as needed

Meeting management: Agendas, minutes, action item logs, communication follow up

Project schedule management: Reporting, status updates, Action items, punch listing, 3 week look ahead management

Document management: Creating project documentation structure and maintaining access, version control, proper filing, Submittal management, Transmittals, Monthly client reports, Project review board reports

Financial management: Status updates, forecast support, and cost reporting, Creating Purchase Orders and Processing Invoices, Accounts payable support, Subcontract setup, invoicing, payments, Expense report support, Project setups

Personnel logistics support: Housing issues, travel support, deliveries

Assisting project team with editing documents such as project scopes of work, spreadsheets, budgets, etc

General administration such as paperwork, copying, printing, office supplies, PPE, and using a computer

Follow-up with vendors for project status

Office management: Supplies, snacks, plant maintenance, mail, deliveries, misc. errands, Office housekeeping and maintenance issues liaison with landlord

Timesheet management for BU81 team

New hire on-boarding support

Provide general support to visitors, meetings

Townhall logistics

Ensure filing systems are maintained and current

Assist with setting up and supporting trade shows

Assist Business Development Manager with marketing and sales pursuits

Maintain a safe and secure working environment

Support budgeting and bookkeeping procedures

Qualification

Microsoft Office SuiteProject managementFinancial managementDocument managementVerbal communicationWritten communicationTime managementOrganizational skills