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California Department of State Hospitals · 4 hours ago

ANALYST II

Sacramento, CA

Full-time

Hybrid

Entry, Mid Level

$6,031/mo - $7,547/mo

The California Department of State Hospitals is dedicated to providing evaluation and treatment in a safe manner. They are seeking an Analyst II to analyze and gather Public Records Act and subpoena responses, providing critical systems administration and recommendations for the Legal Division and management.

GovernmentHealth CareHospital

Responsibilities

Analyzing and gathering Public Records Act and subpoena responses

Providing complex and critical systems administration and recommendations for the Legal Division and DSH management

Coordinates with the Public Records Act (PRA) Coordinator with PRA coordination functions including receiving, processing, overseeing, and coordinating the collection of information to respond to PRA requests

Participate in PRA-related meetings

Consult with and advise administrators regarding PRA requests

Independently analyze and appropriately redact confidential, personal and HIPAA protected information from PRA responses

Seek legal advice regarding PRA responses from LD attorneys

Ensure accuracy in tracking and timeliness in maintaining compliance with the PRA

Continually maintain GovQA, an electronic database, with case status updates

Coordinates with the Subpoena Coordinator with subpoena coordination functions including receive and analyze subpoenas for legal sufficiency and for appropriate delegation authority for acceptance

Distribute subpoenas to appropriate division and coordinate responses

Contact requestor to narrow scope of subpoena, if applicable

Independently analyze and redact documents as necessary

Seek legal advice regarding subpoena responses from Legal Division (LD) attorneys

Transmit responsive documents

Maintain GovQA, an electronic tracking system

Prepare and review legal documents including, but not limited to, Proofs of Service

Independently prepares and develops PRA responses and coordinates with the department communications assistant director in the event of high-profile or media requests

Develops reports and analyzes case data for use in a variety of management functions including, but not limited to, support for budget proposals

Participates in PRA-related meetings

Handles confidential bargaining information such as bargaining proposals/counter proposals and information that constitutes information regarding the thought processes or rationale underlying managerial decisions

Works alongside the PRA and Subpoena Coordinators in creating and maintaining procedures, templates, job tools and other process documentation to improve and ensure consistency of work product

Conducts the research and preparation of internal trainings to present to division and hospital staff

Other tasks and projects as assigned by the Supervisor III, Supervisor II, Deputy Chief Counsel, and Chief Counsel

Qualification

Public Records Act analysisSubpoena coordinationDocument redactionGovQA database managementLegal document preparationInternal training developmentResearch skillsCommunication skills

Required

Under the direction of the Supervisor III and Supervisor II, the Analyst II in the Records Coordination Unit, is responsible for analyzing and gathering Public Records Act and subpoena responses and providing complex and critical systems administration and recommendations for the Legal Division and DSH management