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Compass Group USA · 18 hours ago

ADMINISTRATIVE SERVICES COORDINATOR

Miami, FL

Full-time

Onsite

New Grad, Entry Level

$35/hr - $36/hr

Compass Group USA is a specialized division of FLIK Hospitality Group focused on providing guest and employee services. The Administrative Services Coordinator is responsible for ensuring the smooth day-to-day operation of the Miami office, handling administrative services, facilities coordination, and client-facing support.

AdviceFood and BeverageHospitalityProfessional Services

H1B Sponsor Likely

Responsibilities

Receive, sort, and distribute incoming and outgoing mail and packages

Answer and direct calls on the Miami main phone line

Coordinate with vendors for maintenance and repairs, including HVAC issues (temperature concerns), IDF closets, copier services (Xerox), and pantry equipment such as coffee machines, dishwashers, and refrigerators

Troubleshoot copier issues and coordinate service and repairs with Xerox as needed

Provide basic computer and technology assistance by working remotely with IT on minor issues (e.g., installing keyboards, setting up printers, peripheral support)

Maintain and organize the file room; order replenishment supplies and handle special supply requests as needed

Oversee conference rooms using EMS, ensuring rooms are properly set up and stocked with supplies (pads, pens, etc.)

Coordinate catering orders for meetings and events as needed

Assist with pantry operations, including running and unloading the dishwasher and returning cleaned items to proper locations

Partner with Compass to order, receive, and restock pantry supplies, including milk, coffee, tea, and snacks

Work closely with the building cleaning vendor to ensure office cleanliness and maintenance standards are met

Coordinate valet parking services for visitors

Conduct walkthroughs of office spaces to ensure proper setup, cleanliness, and operational readiness

Respond promptly to requests from staff, management, and visitors, maintaining a high level of service

Participate in operational check-ins or planning discussions as required

Take on additional administrative or office services duties as assigned; responsibilities may be adjusted as business needs evolve

Qualification

Customer service orientationOrganizational skillsOffice technology knowledgeVendor coordinationCommunication skillsAttention to detailTeam collaborationProblem-solving

Required

Excellent organizational skills with the ability to prioritize and manage multiple tasks simultaneously

Strong verbal and written communication skills

Strong customer service orientation with a professional and courteous demeanor

Working knowledge of office technology, equipment, and basic IT troubleshooting

Ability to coordinate effectively with vendors, service providers, and internal teams

Ability to remain calm, flexible, and solution-oriented in a fast-paced environment

High attention to detail and commitment to maintaining a well-run office

Dependable, punctual, and proactive

Ability to work independently while also contributing as a collaborative team member

Discreet and professional, with respect for confidentiality and workplace standards

Benefits

Medical

Dental

Vision

Life Insurance/ AD

Disability Insurance

Retirement Plan

Paid Time Off

Holiday Time Off (varies by site/state)

Associate Shopping Program

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Commuter Benefits

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Paid Parental Leave

Personal Leave

Company

Compass Group USA

Glassdoor3.5

Compass Group is redefining the food and facility services landscape with innovation and passion through the lens of what’s next.

Founded in 1994

Charlotte, North Carolina, USA

10001+ employees

https://www.compassgroupcareers.com

H1B Sponsorship

Compass Group USA has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (57)

2024 (45)

2023 (49)

2022 (39)

2021 (26)

2020 (29)