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Farmingdale State College · 19 hours ago

Assistant Director of Operations - University in the High School

Farmingdale, NY

Full-time

Onsite

Mid, Senior Level

$79K/yr - $79K/yr

5+ years exp

Farmingdale State College is seeking an Assistant Director of Operations for their University in the High School Program. The role involves managing operational processes, maintaining database infrastructure, coordinating student registration, and ensuring compliance with standards for grant-funded initiatives.

Higher Education

Growth Opportunities

No H1B

Responsibilities

Maintain and enhance the UHS database tracking course offerings, instructors, and sections across 120+ partner high schools

Verify course and instructor information with high school partners

Serve as operational liaison to Registrar, Student Accounts, and IT

Develop queries and reports to support enrollment management and institutional analysis

Coordinate term setup and registration processes with UHS staff and campus partners

Oversee enrollment and payment workflows for 9,000+ annual registrations

Provide support to students, families, and instructors during registration periods

Manage invoicing and reconciliation for third-party payment schools

Respond to inquiries from high schools, instructors, students, and internal departments

Support administrative activities tied to NACEP standards, quality assurance, and reporting

Contribute to process improvements and efficient daily operations of the UHS office

Coordinate with FSC Legal and the partnering High School for all necessary MOUs and Agreements

Prepare and monitor budgets with the Dean and district partners

Oversee data collection and reporting for partner districts and funders, including NYSED

Coordinate online registration processes for partner districts

Process purchasing, vendor payments, and onboarding paperwork for grant-funded staff

Collaborate with Sponsored Programs and the Research Foundation on grant compliance and closeout activities

Qualification

Student Information SystemDatabase ManagementEnrollment OperationsMicrosoft OfficeGrant CoordinationAnalytical SkillsOrganizational SkillsCommunication SkillsLeadership SkillsCritical Thinking