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OU Health Stephenson Cancer Center · 1 day ago

PEAK - Lead Admin Support Spec - Office of Legal Counsel

Oklahoma-Norman-Norman Campus

Full-time

Onsite

Entry Level

1+ years exp

OU Health Stephenson Cancer Center is hiring a Lead Administrative Support Specialist through the PEAK Temporary Staffing. The role involves performing complex support duties for a Department Head or Manager, including managing files, scheduling appointments, and assisting with budget preparation.

BiotechnologyHealth CareHospitalMedicalNon ProfitOncology

Responsibilities

Performs support-oriented job duties to a Department Head or Manager

Maintains office files that may be of a confidential nature such as patient or personnel information

Schedules various appointments for office personnel and ensures administrative details are completed

Makes travel arrangements

Receives incoming calls for office personnel and refers calls to appropriate personnel

Records messages or responds to caller with routine information

Serves as a contact person for employees or the outside public this includes answering questions, provides information and handles complaints for internal and external customers

Monitors and orders supplies for the office and completes requisitions

May sign associate forms as authorized by the supervisor

Responsible for typing and proofreading letters, manuscripts, lectures, grant proposals, and medical information

Reviews and responds to routine correspondence for the office personnel and sometimes in the name of the supervisor

Drafts replies to such correspondence with minimal instruction

Prepares various reports such as office supply expenditures and student or resident rotation schedules

Distributes various forms of information to office personnel such as mail or newsletters

Performs statistical, business research, and routine computations that require knowledge of mathematics

Calculates service costs and issues service contracts for on and off campus vendors

Assesses office procedures and makes necessary changes in order to improve office functioning

Assists in personnel selection of the clerical staff. May assume responsibility for training, assigning and checking work of subordinates

Acts as the payroll coordinator for the department or assists the payroll coordinator by providing oversight

Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR¿s, and special pays

Assists in the preparation of budgets. Responsible for maintaining budgetary records and approving expenditures

Reviews billing from contractors and vendors, adjusts as needed. Issues cash accounts, credit cards, billing and equipment codes

Plans, coordinates, and expedites special activities or projects that require specialized training or creative thought

May supervise other clerical staff, to include but not limited to selecting, training and evaluating performance of assigned staff, preparing staff schedules and tracking time worked in the timekeeping system

Performs related duties as assigned to successfully fulfill the function of the position

Qualification

Office managementMicrosoft Office SuiteCustomer serviceInterpersonal skillsMultitaskingStress managementDetail orientedOrganizational skillsSelf-motivatedVerbal communicationWritten communication

Required

High School Diploma or GED

12 months office, clerical, or administrative experience

Advanced knowledge of office procedures

Office management and customer service skills

Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)

Excellent interpersonal skills

Ability to work independently and as a team player

Ability to complete tasks in an efficient and timely manner

Must be detail oriented for accuracy of data and information

Ability to multitask, be organized, and self-motivated

Ability to work in stressful situations and meet deadlines in a timely manner

Ability to communicate verbally and in writing

Company

OU Health Stephenson Cancer Center

Oklahoma’s only comprehensive academic cancer center, OU Health Stephenson Cancer Center at the University of Oklahoma is a nationally noted leader in research and patient care.

Founded in 2011

Oklahoma City, Oklahoma, USA

501-1000 employees