Inside Higher Ed · 1 week ago
IT Inventory Specialist
Albany, GA
Full-time
Onsite
New Grad, Entry Level
0+ years expInside Higher Ed is looking for an IT Inventory Specialist who will manage the tracking and lifecycle of technology assets at the University. This role involves ensuring compliance with asset tracking policies and supporting audits while deploying and configuring hardware for end users.
Digital MediaEducationHigher EducationJournalismRecruiting
No H1B
Responsibilities
Manage and maintain accurate inventory records for all University-issued IT assets, including desktops, laptops, tablets, mobile devices, peripherals, and classroom technology
Coordinate with ITS teams to track and document the full lifecycle of hardware and software assets, including procurement, deployment, transfers, and decommissioning
Receive, tag, and verify new equipment deliveries, ensuring accurate data entry into the inventory management system and proper alignment with purchasing records
Deploy and configure new and reassigned devices, including imaging, software installation, and coordination with users to ensure successful setup. Basic hardware/software troubleshooting knowledge
Conduct regular audits to verify the physical location and status of IT assets, reconciling discrepancies and maintaining compliance with inventory management policies
Maintain inventory-related documentation and enforce asset tracking standards to support regulatory compliance and institutional reporting. Leveraging ITS software management system
Keep inventory rooms and storage areas clean, organized, and audit-ready
Use the ITS ticketing system to record service requests and update asset records based on deployments, replacements, and transfers
Identify opportunities for process improvements in inventory management and contribute to the development of more efficient asset tracking workflow
Monitor technology lifecycle plans and coordinate hardware refreshes in collaboration with IT teams to ensure timely replacements and minimal disruption
Supervise and provide guidance to student assistants performing building audits and inventory tasks, supporting broader departmental operations as needed
Perform additional duties as assigned to support departmental goals and operational needs
Qualification
Required
Associate degree in business administration, information technology, or related field; or an equivalent combination of education and experience
6 months of experience in IT asset management, inventory control, or technology deployment
Physically capable of lifting and transporting IT equipment (up to 50¿75 lb.) for extended periods
Experienced in setting up and relocating hardware in data centers, server rooms, and office environments
Possess a valid Driver¿s License in good standings
Knowledge of IT hardware, software, and peripherals
Familiarity with IT asset management principles and compliance standards
Understanding of inventory tracking, procurement processes, and database management
Strong understanding of safe handling procedures for sensitive and heavy IT equipment
Strong organizational and inventory management skills
Ability to prioritize tasks and execute duties effectively under pressure
Strong written and verbal communication skills
Ability to work independently and as part of a collaborative team
Capacity to analyze data and recommend improvements for IT asset management
Willingness to work flexible hours, including nights and weekends, as required
Preferred
Bachelor¿s degree in business administration, information technology, or related field
1-3 years of experience in IT asset management, inventory control, or technology deployment
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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