Resolve AI · 2 months ago
Recruiting & Office Operations
San Francisco, CA
Full-time
Onsite
Entry, Mid Level
1+ years expResolve AI is building Agentic AI that empowers software engineers by automating production engineering and SRE workflows. As the Recruiting & Office Operations Coordinator, you will enhance candidate experiences and manage office operations to support a collaborative and efficient workplace.
Artificial Intelligence (AI)Developer PlatformSoftware
Responsibilities
Deliver exceptional, white-glove candidate experiences that reflect Resolve AI’s mission, values, and technical excellence
Coordinate high-volume interview scheduling across technical and non-technical roles, managing complex virtual and in-person logistics with speed and precision
Partner closely with recruiters and hiring managers to optimize interview workflows, gather feedback, and continuously improve hiring processes
Own recruiting operations in Ashby, maintaining data integrity, generating insights, and supporting metrics that inform hiring decisions and conversion improvements
Build and scale foundational recruiting processes, including candidate communication, interview logistics, and feedback collection
Oversee day-to-day operations of our San Francisco headquarters, ensuring the office is clean, organized, welcoming, and energizing
Manage food, beverage, coffee, and catering programs for daily operations and special events with thoughtful, high-quality execution
Serve as the face of Resolve AI for all in-office visitors—including candidates, investors, customers, and partners—delivering a top 1% guest experience
Plan and execute team events, offsites, and cultural moments that strengthen connection and reinforce company values
Support new hire onboarding logistics, ensuring every Day 1 experience feels seamless and welcoming
Manage vendors, office supplies, swag, and inventory while identifying opportunities for cost efficiency and operational improvement
Take initiative to identify bottlenecks, implement automation, and proactively improve both recruiting and workplace operations before issues arise
Qualification
Required
1–3+ years of experience in recruiting coordination, office operations, workplace experience, or a similar role
Exceptional organizational and time-management skills, with the ability to juggle competing priorities, schedules, and deadlines without dropping details
Strong written and verbal communication skills with a warm, professional, and hospitality-driven approach
Experience working with ATS platforms and scheduling tools, and comfort quickly learning new systems and technologies
A systems-oriented mindset with a bias toward action, continuous improvement, and operational excellence
Comfort operating in fast-paced, ambiguous environments where you'll wear multiple hats and take full ownership of outcomes
Natural people-person who enjoys creating standout experiences—for candidates, teammates, and guests alike
Ability to work onsite five days a week during core business hours and thrive in a highly collaborative office environment
Genuine excitement about Resolve AI's mission to transform engineering operations through agentic AI and help build a company from the ground up
Preferred
startup or high-growth tech experience strongly preferred
Ashby preferred
Benefits
Equity with Early Exercise & QSBS Eligibility
Comprehensive Medical, Dental, and Vision Insurance
Monthly Housing Stipend
Flexible (Unlimited) Paid Time Off
Visa Sponsorship & Immigration Support
401(k) Plan
Parental Leave
Discretionary Tech Benefit Stipend
Daily in-office Lunches and Dinners
Company
Resolve AI
AI for prod: Engineering teams at Coinbase, DoorDash, MSCI, Toast, and Zscaler use Resolve AI to resolve incidents, optimize costs, and code with production context using AI that works across code, infra, and telemetry.
51-200 employees
H1B Sponsorship
Resolve AI has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (39)
2024 (1)
Funding
Current Stage
Growth StageTotal Funding
$35MKey Investors
Lightspeed Venture PartnersGreylock
2025-12-19Series A
2024-10-01Seed· $35M
Leadership Team
M
Mayank Agarwal
Founder and CTO
Recent News
Tech Times
2025-10-15
Company data provided by crunchbase