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Auburn University · 8 hours ago

Financial Associate

Auburn, AL

Full-time

Onsite

Mid Level

$37K/yr - $55K/yr

4+ years exp

Auburn University is seeking a Financial Associate to provide essential financial and accounting support across assigned sports and departments. The role involves budget management, financial reporting, and audit/reconciliation processes to ensure fiscal integrity in a collaborative environment.

EducationHigher EducationUniversities

Responsibilities

Accurately process invoices that come into the Athletics department, promptly to ensure good relationships with all vendors and utilize independent judgement to approve invoices up to a $5,000 threshold, checking for accurate information and errors

Collects cash and credit card payments at football and Olympic sport recruiting events, assisting the recruits and guests on the process. Collects unused team travel money and p-card reimbursements in office

Assists units with researching transactions to ensure proper, consistent coding

Prepares, examines, codes, and processes forms, vouchers, and reports for financial transactions

Works cooperatively with cardholders to upload receipts for purchasing card transactions and accurately code the charges to the appropriate FOAP

Serve as the Liaison with Campus and the assigned sports and departments to resolve any issues during the Procure to Pay life cycle

Independently reviews and approves purchasing card reconciliations for assigned sports and departments to ensure the appropriate FOAP is used, and backup uploaded as well as verifying for tax and unallowable items

Manages the Professional Service Contract process from start to finish by inputting the necessary information into TigerBuy to ensure the contract is issued and vendor can be paid. Serves as a facilitator and advises on questions between campus, athletics unit, and outside professionals

Assists athletic units with submitting their large purchase requests on SharePoint and ensures completed paperwork for purchases such as Sole Source, Vendor Vetting and Alabama Statement of Disclosure

Communicates with vendors and units to assist in completing vendor registration and Vendor Disclosure forms

Independently manages requisitions in TigerBuy to ensure purchase orders are issued and works cooperatively with PBS to resolve any questions/concerns regarding the purchase

Uploads amounts in Dash system for assigned sports for team travel per diem and expenses following policy and procedures, ensuring all the information on the requests is correct

Ensures that sports have all the appropriate paperwork for both advances and reconciliations, i.e. request form, bus driver tip sheet, meal money form, and trip settlement

Collects unused money and completes reconciliation worksheet to ensure proper use of funds

Provides guidance to units on university policies and procedures by advising others about development and implementation of new systems and workflow procedures. Maintains good relationships with athletics staff, central procurement and business services, and outside vendors

Assists in generating various transfers, vouchers, or corrections inside the accounting system

Researches transactions and analyzes any coding inaccuracies. Assists assigned sports and departments with recurring expenses to ensure accuracy during the budget process

Researches and communicates best practices within the procure to pay life cycle to other Business office members to ensure the most accurate and efficient processes are being utilized

May provide payment service training or assistance to assigned sports and departments

Assists with Access Control and account maintenance for the department and all of athletics building in accordance with IT and HR

Completes collection reports from various sources while maintain accurate documentation for all payments made into the department

May be required to work some event outside of normal business hours