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Inspire · 16 hours ago

Senior Executive Assistant

Atlanta, GA

Full-time

Onsite

Senior Level

5+ years exp

Inspire is a multi-brand restaurant company with a portfolio that includes over 33,000 restaurants worldwide. The Senior Executive Assistant serves as a strategic partner to the President, providing comprehensive administrative and operational support, managing complex calendars, coordinating travel, and executing meetings and events.

Food and BeverageFood ProcessingRestaurants

Responsibilities

Manage complex calendars for the ICR President and multiple leaders, including scheduling internal and external meetings across time zones

Coordinate domestic and international travel arrangements (including aircraft travel), ensuring compliance with travel policies

Prepare and submit expense reports accurately and on time using Concur (or similar platform)

Draft and manage internal and external communications for the ICR President, handling sensitive information with discretion and confidentiality

Plan and execute meetings ranging from small team sessions to large-scale, cross-functional events and offsites

Manage logistics such as agenda development, scheduling, venue coordination, catering, and communications

Prepare and distribute meeting materials, agendas, and pre-reads; ensure presentation readiness and provide technical support (Zoom, Microsoft Teams, A/V setup)

Take meeting notes, track follow-ups, and ensure accountability and execution

Adapt to schedule changes and manage attendee communications accordingly

Maintain office equipment and supplies; oversee updates to business cards and stationery

Process and track vendor invoices; maintain department budget tracking and collaborate with Finance and Procurement teams

Manage jet tracking for Finance and Tax Auditing purposes

Maintain shared drives and document repositories to ensure content is current and accessible

Conduct research, prepare briefing documents, and summarize insights to support ICR strategic initiatives

Track and report on key projects and priorities to ensure alignment with ICR goals

Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion

Support internal communications and drive participation in culture-building initiatives

Qualification

Microsoft Office SuiteCalendar management toolsVirtual collaboration toolsAttention to detailOrganizational skillsVerbal communicationWritten communicationConfidentialitySelf-starter