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LINX LLC · 8 hours ago

Administrative Assistant - Some Travel

Cheyenne, WY

Full-time

Hybrid

New Grad, Entry Level

$20/hr - $26/hr

LINX LLC is a company that connects people through technology, specializing in commercial network cabling. The Administrative Assistant will support the Operations Manager and Project Managers with various administrative tasks to ensure successful project completion, including documentation, billing, and procurement.

Audio/Visual EquipmentInformation ServicesService IndustryTelecommunications

Responsibilities

Project Setup & Documentation: Enter jobs into Great Plains & SharePoint, create job folders, process approved change orders, and handle prequals/credit applications

Billing & Invoicing: Work with PMs to ensure accurate/timely billing, create invoices & pay applications in Great Plains, send/upload billings, and track change orders

Expense & Payment Processing: Submit expense reports, process per diem/check requests, approve fuel invoices, and manage temp time entry with corporate

Project Coordination & Administration: Oversee setup, execution, billing, and tracking of projects, coordinate internal/external meetings, and manage project info flow

Procurement & Inventory: Order office/job site supplies, PPE, fuel, ice, and water; track & order consumable materials; receive, input, and transfer materials

HR & Onboarding Support: Assist with new hire onboarding, I-9s, LINX setup, on-site orientations, GC screenings, and corporate coordination

Compliance & Licensing: Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates

Procore & Closeout Documentation: Upload/download project docs, create warranty letters, O&Ms, as-builts, and manage closeout/postmortem reviews

General Administrative Support: Reserve training rooms, order food for meetings, type correspondence, coordinate travel, and create labels for installations