KPFF Consulting Engineers · 8 hours ago
Administrative Assistant
San Diego, CA
Full-time
Onsite
Entry Level
$22/hr - $28/hr
2+ years expKPFF Consulting Engineers is an industry leader in civil and structural engineering, seeking a proactive and service-oriented Administrative Assistant for their San Diego office. The role involves managing front desk operations, facilitating communications, organizing files, and providing diverse administrative support to ensure smooth office operations.
ConsultingLegal
Responsibilities
Offer a warm, helpful reception to all guests, clients, and employees as they arrive
Answer, screen, and direct incoming calls
Coordinate and organize meetings and employee events, including sending invites, managing calendars, reserving conference rooms, ordering catering, set-up and clean-up
Assist with incoming and outgoing mail, packages, and deliveries
Provide data entry and management
Order weekly office supplies and snacks
Maintain office kitchen cleanliness & organization
Provide office equipment maintenance such as service calls, ordering supplies and troubleshooting
Prepare, proofread, and finalize correspondence, letters, memos, reports, and other materials
Provide additional administrative support to office leadership and project teams as needed
Other administrative duties as assigned
Qualification
Required
High school diploma required
A minimum of 2 years' experience in administrative assistant duties
Excellent communication, writing, and interpersonal abilities
Exceptional customer service orientation with a friendly, professional demeanor
Ability to prioritize, multi-task, and stay organized in a dynamic environment
High Proficiency in Microsoft Office Suite365
Strong attention to detail and high level of reliability and punctuality
Ability to maintain confidentiality and handle sensitive information professionally
Benefits
401k matching
Overtime pay
Performance bonuses
Paid family leave
Company
KPFF Consulting Engineers
KPFF is a multi-office, multi-discipline engineering firm.
1001-5000 employees
H1B Sponsorship
KPFF Consulting Engineers has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (14)
2024 (12)
2023 (13)
2022 (13)
2021 (9)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Nikhil Kalghatgi
CFO
Blake D. Patsy, PE, SE
Managing Partner
Recent News
Business Journals
2023-06-13
Company data provided by crunchbase