Jones Law, PLLC · 8 hours ago
Firm Administrator
Fayetteville, TN
Full-time
Onsite
Senior Level
$50K/yr - $65K/yrMartin & Jones is a law firm with offices in Fayetteville, TN, and Knoxville, TN, serving clients in Tennessee, Alabama, and Kentucky. They are seeking a dynamic and strategic Firm Administrator to oversee financial operations, administrative systems, and technology coordination, playing a key role in firm leadership and operations.
Law Practice
Hiring Manager
Zachary Jones
Responsibilities
Oversee monthly billing and receivables processes, including: time entry completion and coordinating invoice preparation, attorney review, approval, and timely delivery
Coordinate with outside accounting support to ensure timely, accurate financials
Generate, analyze, and report to partners key financial and performance results each month
Manage operating account and assist with trust account reconciliation processes
Produce and analyze key financial reports, including: AR aging and cash flow and expense forecasting
Establish and manage invoice intake and approval workflows and ensure timely payments and check runs
Oversee annual budgeting and quarterly planning cycles
Manage renewals and applications for: Professional liability, General liability, and Cyber insurance
Coordinate with brokers and firm leadership on coverage strategy
Serve as internal coordinator for firm technology, including: Clio, QuickBooks, Microsoft 365 (Teams, SharePoint, Copilot), Adobe, Lexis, Walters Klower, and other technology tools
Oversee transition and organization of firm electronic file systems
Manage licensing, user access, and vendor billing for technology tools
Coordinate hardware strategy and lifecycle planning (experience with Macs a plus)
Develop and maintain firm’s marketing budget and vendor relationships
Coordinate social media strategy with firm leadership and consultants
Manage website maintenance and periodic reviews
Handle submissions and calendars for third-party directories and rankings
Track and support attorney presentations, seminars, and proposal opportunities
Assist with staffing plans, recruiting logistics, and job postings
Maintain and update employee handbook and internal policies as directed by firm partners
Coordinate benefits administration, including implementation of a 401(k) plan
Support development and maintenance of SOPs and the firm practice manual
Assist leadership with operational planning and internal workflows
Qualification
Required
Experience in law firm administration, professional services management, or a comparable operational role
Experience and familiarity with accounting, especially accounts receivables, billing, trust accounting, and/or financial reporting
High degree of discretion, judgment, and professionalism
Comfortable working directly with partners and senior attorneys
Character and trustworthiness is the single greatest character trait required for this position--frankly, everything else is negotiable
Preferred
Experience with practice management software (we use Clio), QuickBooks, and/or Microsoft 365 preferred
Benefits
Implementation of a 401(k) plan
Company
Jones Law, PLLC
Jones Law is a boutique firm serving Tennessee and Kentucky--primarily by assisting clients with construction / design claims and real estate transactions.
Founded in 2021
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase