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UC San Diego · 14 hours ago

Financial & Business Operations Analyst

San Diego, CA

Full-time

Hybrid

Mid Level

$73K/yr - $79K/yr

UC San Diego is a prestigious university located in La Jolla, California, seeking a Financial & Business Operations Analyst. This role is responsible for managing staffing activity, budget administration, and financial oversight while providing strategic support to leadership through data analysis and financial reporting.

EducationHigher EducationUniversities

Growth Opportunities

Responsibilities

Managing permanent staffing activity, budget administration, and comprehensive financial oversight across multiple funding sources

Monitoring, forecasting, and evaluating trends in revenue and expenditures to ensure long-term financial stability

Providing strategic support to leadership by analyzing complex data, developing projections, identifying risks, and proposing sound fiscal strategies that align with departmental goals and University policy

Core functions include monthly and annual reporting, reconciliation of salary and non-salary expenses, position funding management, and preparation of journals, adjustments, and cost transfers

Overseeing the full lifecycle of resource allocations, monitoring fund balances and commitments, and preparing financial documentation for both internal and external stakeholders

Independently developing and enhancing reporting tools, validating data across multiple campus systems, and producing detailed analyses to support executive decision-making

Serving as P-Card Administrator, Data Security Administrator (DSA), and departmental security officer

Coordinating facility and access systems (WAMS, Total Connect), overseeing emergency plans, and maintaining internal controls that protect departmental resources

Qualification

Fiscal analysisFund accountingFinancial reportingRelational databasesSpreadsheet softwareData analysisInternal controlsMicrosoft OfficeCommunication skillsOrganizational skillsTeam collaboration

Required

Proven experience in fiscal/accounting, including fund accounting, with the ability to analyze, summarize, and interpret financial data. Detailed knowledge of accounting systems, policies and procedures including accounting, payroll, disbursements, travel, entertainment and purchasing policies, accounts payable, taxes, discounts, etc,. Experience with fiscal year end closing policies and procedures

Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments. Demonstrated ability to exercise high level of independent judgment to provide problem solving/ identification, analysis, prioritization and implementation used in highly consequential management and administration decisions

Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports. Demonstrated expert-level computing skills using spreadsheet, database, and word processing applications to produce complex analyses, reports, and financial models

Demonstrated experience and advanced skill working with relational databases such as PeopleSoft, business analytics tools, and Cognos, including designing multi-table data structures, developing complex queries, validating data, and producing accurate, decision-support reports

Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Knowledge and experience managing multiple financial and funding sources simultaneously, including the ability to track, reconcile, and analyze complex fund structures. Demonstrated ability to prepare detailed financial reports, cost analyses, projections, and ad-hoc summaries that clearly communicate fiscal status, trends, and recommendations to senior leadership for informed decision-making

Demonstrated interpersonal skills at all levels within the unit; excellent service orientation and critical thinking skills; and attention to detail. Demonstrated ability using organizational skills to multi-task in a high volume environment. Ability to handle multiple tasks and meet multiple deadlines in a dynamic environment with numerous interruptions. Skill in working efficiently in a high volume environment with frequent interruptions, and fluctuating priorities. Demonstrated ability to adapt to change and work efficiently during peak periods and communicate issues, potential problems, and needs in order to meet deadlines

Ability to anticipate and administer new procedures, processes and practices that adapt to a changing environment. Strong, demonstrated experience conducting compliance and procedural reviews. Strong understanding and working knowledge of internal controls, auditable procedures and practices (i.e., fiscal controls, cash controls, high risk transactions, and internal review)

Demonstrated ability to effectively present information verbally and in writing clearly and concisely. Experience communicating and explaining financial data, reporting outcomes, and fiscal implications to a diverse group of stakeholders, including senior leadership and non-technical audiences. Ability to interact effectively through written correspondence, telephone discussions, meetings, and formal presentations

Demonstrated experience developing and delivering training materials, overviews, and guidance to support stakeholder understanding of financial processes, reporting tools, and data interpretation

Working knowledge of business operations processes such as building access, facility coordination, safety protocols, and emergency planning

Ability to adapt to changing priorities. Ability to draft, interpret, and maintain financial documentation, workflow procedures, and operational guidelines

Ability to function as a member of a team. Demonstrated abilities of good leadership, organization, decision-making skills, and management practices to train staff and manage a variety of financial operations. Skill in listening, anticipating and responding to the needs of employees. Demonstrated ability to interact positively and effectively with a range of constituents

Demonstrated skill in analyzing, researching, organizing and archiving when presenting facts and data from different media types as requested

Proven ability to maintain strict attention to detail, accuracy, clarity, and confidentiality; ability to protect the integrity of secured information, facilities, etc

Ability to maintain a professional attitude during interaction with a wide variety of personalities and circumstances

Experience using computerized business applications and ability to assess, research, and contribute to development of automated and web-based systems

Comprehensive knowledge and demonstrated experience in using administrative software packages and tools including Microsoft Office (specifically: Word, Excel, Access, PowerPoint), Adobe PageMaker, Internet browsers, Microsoft Outlook (or equivalent e-mail software) in a Microsoft Windows environment