Santa Clara University · 3 hours ago
Serials Information Specialist
Santa Clara, CA
Full-time
Hybrid
Entry Level
$25.05/hr - $30.05/hr
2+ years expSanta Clara University is seeking a Serials Information Specialist who will be responsible for the receipt of library materials in all formats. The role involves managing daily law school mail sorting, looseleaf filings, and materials processing, requiring comprehensive knowledge of library operations to support the library's mission.
EducationHigher EducationUniversities
Responsibilities
Serve as the library's expert for the FOLIO receiving app
Check-in all serials and continuations
Collect and pre-process invoices, publication, and subscription notices
Handle complex problem solving for FOLIO and refer higher-level issues to appropriate staff
Claim missing materials and maintain routing records
Verify and add URLs to bibliographic records
Maintain and update filings in all formats
Update loose-leaf filings and pocket parts daily based on priority
Assign loose-leaf filing responsibilities to staff
Claim missing pages or damaged materials with publishers
Sort and distribute all Law School and Library mail
Ensure mail opening deadlines are met
Develop and maintain mailroom procedures under the Head of Acquisitions
Communicate mail policies to the Law School community and act as a liaison to University mailing services
Copy or create item records for all library materials
Perform all operations to make materials shelf-ready
Perform other processing duties as needed
Track and order Technical Services department supplies and maintain electronic inventory
Research and recommend processing supplies; work closely with Law Finance
Perform special projects, develop policies, and staff the Information Service Desk when needed
Administer bindery functions and pursue continuing education
Qualification
Required
Minimum of two years in an administrative or relevant role
Familiarity with serials, acquisitions, and cataloging functions of an ILS (preferably FOLIO)
Familiarity with cataloging standards including MARC and RDA
Strong problem-solving, managerial, and technical skills (word processing, spreadsheets)
Ability to train and cross-train staff and maintain cooperative relationships in a diverse environment
Preferred
AA degree and library experience, specifically in a Technical Services Department
Company
Santa Clara University
Jesuit University in Silicon Valley
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$100MKey Investors
National Institute for Innovation in Manufacturing BiopharmaceuticalsKnight Foundation
2024-04-09Grant
2022-04-07Grant
2017-01-22Grant· $100M
Leadership Team
T
Tim Harris
Dean’s Executive Professor, Coord Contemporary Business
Recent News
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