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MasTec Communications Group · 19 hours ago

Document Management Specialist

Minneapolis, MN

Full-time

Onsite

Entry Level

2+ years exp

MasTec Communications Group is a leading national infrastructure construction company operating throughout the United States. The Document Management Specialist will support the Project Controls Manager and is responsible for managing and performing daily activities associated with cataloging and recording all project-related documentation.

Telecommunications

Responsibilities

Administer document and system access rights and revision control to ensure the security of the system and the integrity of master documents

Assist in determining document management policies to facilitate efficient, contractual electronic content while ensuring continuous access

Develop or configure document management system features, such as user interfaces, access profiles, and document workflow procedures

Conduct needs assessments to identify the document management requirements of departments or end users

Implement scanning or other automated data entry procedures, using imaging devices and document imaging software

Prepare and record changes to official documents and confirm changes with legal and compliance management staff

Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving

Work closely with the project team to develop, maintain, and validate all project processes required to conform to organizational and client contractual obligations

Monitor regulatory activity to maintain compliance with records and document management laws

Document technical functions and specifications for new or proposed content management systems

Work with all delivery and support functional specialties to develop and measure conformance with process standards

Ensure accurate and timely reporting of all document deliverables to the client

Qualification

Document management experienceMicrosoft Office proficiencySharePoint knowledgeAdobe proficiencyProactive approachSelf-motivatedCross-functional collaboration

Required

You have 2 years of experience in a document management environment associated with a major contract delivery

Computer literate, knowledge of Windows and Microsoft Office (Word, Access, Excel, and PowerPoint), SharePoint, and Adobe

Proven history of working in a cross-functional environment, providing accurate data to team members to ensure forecasted project compliance and reporting

Must be self-motivated with a proactive approach to working with diverse teams