Home and Stone Investments · 1 day ago
AR Operations Specialist
St. Petersburg, FL
Full-time
Onsite
Entry, Mid Level
2+ years expHome and Stone Investments is seeking an AR Operations Specialist responsible for managing the full billing and accounts receivable lifecycle. The role involves ensuring accurate time entry, generating invoices, analyzing billing data, and performing collections to support efficient revenue operations.
Financial Services
Responsibilities
Monitor and manage daily/weekly employee time entry submissions to ensure completeness and accuracy
Review time for correct jobcoding, hours, approvals, and compliance with company guidelines
Follow up with employees and supervisors regarding missing or incorrect time entries
Prepare time entry reports for internal stakeholders and verify readiness for billing
Analyze time, billing, and AR data to identify trends, discrepancies, or process issues
Create and maintain Excel based reports, dashboards, pivot tables, and summaries for leadership
Track KPIs such as invoice accuracy, billing cycle time, DSO, aging trends, and collection effectiveness
Provide data driven insights to improve accuracy, efficiency, and cash flow
Convert approved time entry data into accurate customer invoices according to contract terms
Validate rates, hours, materials, taxes, and supporting documentation before billing
Submit invoices through email, portals, or ERP systems and confirm receipt when needed
Maintain billing schedules for recurring, milestone based, or project based clients
Own the full AR process from initial time entry through final payment
Record and apply payments (ACH, checks, wires, credit card) accurately to customer accounts
Monitor aging reports and track outstanding receivables
Perform collections outreach through email/phone according to company policies
Resolve customer billing questions, disputes, or short payments
Maintain detailed notes and documentation in AR systems for audit trails
Escalate chronic delinquencies or payment risks to management with summarized findings
Work with Operations, Finance, and Project Management to ensure time, cost, and billing accuracy
Identify recurring issues in time entry or billing workflows and propose process improvements
Assist with month-end close activities related to billing, AR, and reconciliation
Support audits through accurate documentation and responsive communication
Qualification
Required
2+ years experience in billing, time entry management, accounts receivable, or related finance/operations roles
Strong proficiency with Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, SUMIFS, charts)
Experience with ERP, accounting, or time tracking software (QuickBooks, NetSuite, Sage, Deltek, etc.)
High attention to detail and accuracy in reviewing time and billing data
Strong written and verbal communication skills for employee follow ups and customer outreach
Ability to manage multiple deadlines in a fast paced environment
Experience preparing AR or billing analytics reports
Familiarity with customer portals, billing workflows, or project/service based billing
Collections experience with professional and customer service oriented communication
Process improvement mindset with ability to standardize documentation and workflows
Company
Home and Stone Investments
Interessé par l'immobilier en Floride? LLC enregistrée à St Petersburg (USA), H &SI est une société d'investissement immobilier à Tampa (floride), dont l'activité est l'achat de biens immobiliers (maisons, terrains, petits immeubles) pour les restaurer et les louer.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase