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Russell Co. · 6 hours ago

Executive Assistant

Davenport, IA

Full-time

Onsite

Mid Level

3+ years exp

Russell Co. is a professional services firm providing construction and development services across the Midwest. The Executive Assistant will provide high-level administrative support to company executives, ensuring seamless day-to-day operations and communication while maintaining confidentiality and professionalism.

Civil EngineeringCommercialConstructionProperty DevelopmentReal Estate

Growth Opportunities

Responsibilities

Manages complex calendars, including scheduling meetings, site visits, and travel logistics with discretion and sensitivity to confidential priorities

Prepares and edits correspondence, reports, presentations, and other documents, many of which contain confidential or proprietary information

Coordinates meetings, events, and calls with internal and external stakeholders

Tracks and follows-up on action items, deadlines, and project milestones

Serves as a trusted point of contact between the executive team and internal/external partners, exercising sound judgment and confidentiality at all times

Drafts and reviews communications on behalf of the executive team with accuracy, professionalism, and discretion

Builds strong working relationships with project teams, clients, vendors, and leadership

Works collaboratively with the Director of First Impressions to ensure a seamless and professional experience for guests, clients, and internal team members

Supports company plane coordination, in partnership with the Director of First Impressions, including scheduling, passenger communication, and pre-/post flight logistics

Assists with meeting agendas, note taking, and distribution of minutes

Supports strategic initiatives by coordinating research, compiling data, and preparing summaries

Partners with other departments to coordinate and support company-wide initiatives

Supports company events, executive offsites, leadership retreats, and recognition programs

Champions core values and contributes to a positive, team-oriented culture

Performs additional administrative and personal tasks as assigned by members of the Executive Leadership Team, including the President, CEO, and COO, to support both professional and time-sensitive personal needs

Qualification

Microsoft OutlookMicrosoft WordMicrosoft ExcelAdministrative experienceProactiveCommunicationInterpersonal skillsConfidentialityDetail-oriented

Required

High school diploma or equivalent

Minimum 3-5 years administrative, office manager experience

Working knowledge of general business and office equipment

Proficient in Microsoft Outlook, Microsoft Word and Microsoft Excel

Excellent communication and interpersonal skills

Ability to handle sensitive and confidential information/situations

Ability to function well in a fast-paced environment

Preferred

Prior experience as an Executive Assistant in a construction-related field

Company

Russell Co.

Russell was founded in 1983 and has grown into a nationally ranked professional services firm providing construction and development services across the country.

Founded in 1983

Davenport, Iowa, USA

201-500 employees