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NEOGOV · 5 months ago

Marketing and Event Assistant

Solvang, CA

Full-time

Onsite

New Grad, Entry Level

$23.86/hr - $29.86/hr

City of Solvang is seeking a Marketing and Event Assistant to provide essential support in the planning, coordination, and execution of city-sponsored events. This role involves direct interaction with the community and requires strong organizational and communication skills to ensure memorable experiences for participants.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assist in planning, organizing, and executing events, including but not limited to vendor coordination, venue set-up, registration, and on-site logistics

Communicate with vendors, volunteers, and attendees in a professional and timely manner

Maintain and distribute event and promotional materials and supplies; assist with packing, transporting, and setting up event equipment

Support event promotional efforts including social media posts, email communications, and flyer distribution

Manage vendor check-in and registration during events

Help track event expenses and ensure records are updated post-event

Provide post-event support, including breakdown, feedback collection, and summary reports

Help review tourism website to ensure data is accurate and up to date

Assist in the development and maintenance of sponsorship databases, tracking current sponsors, prospects, and deliverables

Help draft sponsorship proposals, packages, and promotional materials for potential sponsors

Assist in scheduling and coordinating sponsor-related elements at events

Qualification

Event planningCustomer serviceMicrosoft OfficeGoogle WorkspaceSocial mediaPublic speakingInterpersonal communicationTime managementTeam collaboration

Required

High School diploma or equivalent required

Possession of a valid California Class C Driver's License with a satisfactory driving record is required

Ability to read, write, and communicate at a level sufficient to carry out assigned duties

Excellent organizational, multitasking and time management skills

Strong communication and interpersonal abilities

Ability to work independently, multitask and work efficiently in a fast-paced environment

Flexibility to work evenings, weekends and holidays

Excellent communication skills, both written and oral

Excellent public speaking and presentation skills

Exceptional customer service skills

Ability to work and make decisions proactively, take the initiative, prioritize, plan and meet deadlines

Ability to assist in the planning, coordination, and execution of public events and promotional activities

Ability to communicate clearly, courteously, and effectively with the public, vendors, volunteers, and City staff both orally and in writing

Ability to represent the City of Solvang in a professional, positive, and service-oriented manner

Ability to work collaboratively in a team environment and contribute to successful project outcomes

Ability to organize, prioritize, and execute tasks efficiently while meeting deadlines in a fast-paced setting

Ability to operate standard office equipment and software including Microsoft Office, Google Workspace, and social media platforms

Ability to interpret and follow oral and written instructions with attention to detail

Ability to maintain accurate records and assist in tracking event budgets and sponsorship deliverables

Ability to perform physical tasks associated with event setup and breakdown, including lifting and transporting materials

Ability to adapt to changing situations and troubleshoot problems quickly and effectively during events

Ability to maintain confidentiality and professionalism in all interactions

Ability to work independently, deal with frequent interruptions, handle high transaction volume, prioritize, meet deadlines, and work with speed and accuracy