Proofpoint · 5 days ago
Executive Assistant
Boston, MA
Full-time
Hybrid
Senior Level
$99K/yr - $155K/yr
5+ years expProofpoint is a global leader in human- and agent-centric cybersecurity, and they are seeking an Executive Assistant to provide senior-level calendaring and travel support for the leadership team. This role is critical for managing the executive's time and ensuring seamless travel logistics in a fast-paced environment.
EmailEnterprise SoftwareInformation TechnologyNetwork SecuritySaaS
Responsibilities
Own end-to-end calendaring for the EVP proactively managing complex, multi-time-zone schedules and prioritizing meetings based on business and strategic needs
Manage all travel logistics for the EVP, including flights, accommodations, ground transportation, and detailed itineraries
Anticipate scheduling and travel needs in advance, ensuring seamless transitions and minimal friction
Provide calendaring and travel support for 3 DSG SVPs, ensuring consistency and coordination across leadership schedules
Align SVP calendars with EVP priorities to support effective leadership engagement and decision-making
Serve as the single source of truth for executive calendars and travel plans
Partner closely with the Executive Business Partner to ensure schedules reflect strategic priorities, planning cycles, and key milestones
Identify opportunities to improve calendaring and travel processes to increase efficiency and consistency across DSG
Qualification
Required
5+ years of experience supporting senior executives (VP, SVP, EVP, or C-suite) in a dynamic, global organization
Exceptional expertise in calendaring, time management, and travel coordination
Strong judgment, discretion, and professionalism when handling confidential and sensitive information
Highly organized, proactive, and detail-oriented, with the ability to anticipate executive needs
Excellent written and verbal communication skills
Comfortable working in a centralized, shared-services executive support model
Benefits
Comprehensive benefits
Flexible work environment
Annual wellness and community outreach days
Always on recognition for your contributions
Global collaboration and networking opportunities
Flexible time off
A comprehensive well-being program with two paid Wellbeing Days and two paid Volunteer Days per year
A three-week Work from Anywhere option
Company
Proofpoint
Proofpoint provides cloud-based email security, e-discovery, and compliance solutions for companies to protect sensitive business data.
1001-5000 employees
H1B Sponsorship
Proofpoint has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (51)
2024 (52)
2023 (47)
2022 (103)
2021 (71)
2020 (54)
Funding
Current Stage
Public CompanyTotal Funding
$885.5MKey Investors
DAG VenturesBridgescale PartnersMeritech Capital Partners
2021-04-26Acquired
2019-08-21Post Ipo Debt· $800M
2012-04-20IPO
Leadership Team
Sumit Dhawan
CEO
Michael Frendo
Chief Technology Officer, Engineering
Recent News
2026-01-06
2025-12-18
Company data provided by crunchbase