Collins Land Services, Inc. · 3 hours ago
Administrative Coordinator
Havana, FL
Full-time
Onsite
New Grad, Entry Level
$22/hr - $24/hrCollins Land Services, LLC is a Havana-based Land Services & Highway Construction Company seeking a detail-oriented Administrative Coordinator to support the Vice President of Administration across various departments. The role involves providing administrative support in finance, human resources, and operations, while offering opportunities for professional development under direct mentorship.
Construction
Hiring Manager
Nicole B.
Responsibilities
Review and route employee credit card charges within the company’s expense management system
Enter and track accounts payable invoices; coordinate vendor communications and resolve discrepancies
Assist with purchase orders, supply ordering, uniforms, and office inventory
Support basic accounts receivable tasks as needed (invoice tracking, documentation support)
Maintain organized financial and administrative records (digital and paper)
Assist with pre- and post-payroll processes (timecard review, documentation, reporting support)
Support benefits administration, enrollments, and employee changes
Coordinate hiring logistics: pre-screen candidates, schedule interviews, and assist with onboarding
Assist with employee files, compliance documentation, and HR recordkeeping
Support implementation and administration of employee training, onboarding, and performance review programs
Serve as an administrative support point for field and office staff
Assist with company events, safety meetings, quarterly meetings, and internal communications
Help implement and maintain company policies, procedures, and process improvements
Maintain organized cloud-based and physical filing systems
Ensure confidentiality of employee, company, vendor, and client information at all times
Ability to prioritize tasks independently and escalate questions appropriately
Strong attention to detail and follow-through
Professional written and verbal communication (excellent spelling and grammar required)
Collaborative mindset and willingness to work cross-departmentally
Comfort working within a structured operating system (Traction/EOS methodology)
Qualification
Required
High school diploma or equivalent (associate's degree preferred but not required)
Proficiency in Microsoft Office Suite and Adobe Acrobat (including fillable forms and e-signature workflows)
Strong organizational and time-management skills
Ability to learn quickly, take direction, and adapt to changing priorities
Valid driver's license with acceptable driving record
Preferred
Prior office or administrative experience preferred but not required
Benefits
Support for relevant certifications in Finance or Human Resources may be offered.
Company
Collins Land Services, Inc.
Collins Land Services is one of the fastest growing state and federal maintenance contractors in Florida.
Founded in 2018
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase