Day Kimball Health · 2 weeks ago
Staffing & Scheduling System Coordinator Job, 32-40 hours 1st Shift, Patient Staffing Department
Putnam, CT
Full-time
Onsite
Mid, Senior Level
3+ years expDay Kimball Health is hiring for a Staffing & Scheduling System Coordinator to join our Patient Staffing in Putnam, CT! The role involves managing and optimizing staffing schedules, ensuring compliance, and providing insights to leadership on staffing effectiveness.
Health CareHome Health CareMedicalRehabilitation
Responsibilities
Owns the configuration, maintenance, optimization, and governance of the Staffing & Scheduling System, ensuring data accuracy, reliability, and regulatory compliance
Serves as a subject matter expert and strategic advisor to leaders regarding system capabilities, staffing models, and workforce utilization; develops advanced reports and dashboards to support operational and financial decision-making
Independently evaluates real-time staffing variances and executes coverage strategies in accordance with policy, patient acuity, regulatory requirements, and approved budget parameters
Directs and coordinates the assignment and redeployment of nursing staff, including per diem staff, Constant Attendants, and UR/PCTs; analyzes staffing variances and escalates trends, risks, and recommended corrective actions to nursing and operational leadership
Partners cross-functionally with Nursing, Finance, Human Resources, and non-clinical departments to enhance workforce planning, staffing efficiency, and system utilization
Qualification
Required
Bachelor's Degree in Business, Healthcare Administration, Information Systems, or related field preferred; equivalent combination of education and experience considered
Minimum of 2 years' experience in health care setting preferred
Minimum of 3–5 years' experience in healthcare staffing, workforce management, system administration, or operational analytics preferred
Previous experience as a System Administrator preferred
Demonstrated experience administering enterprise scheduling or workforce management systems preferred
Demonstrates advanced organizational, analytical, and decision-making skills with the ability to independently prioritize work impacting operational and financial outcomes
Ability to interpret staffing, productivity, and labor data; identify trends; and translate findings into actionable recommendations for leadership
Exercises sound judgment and discretion in staffing decisions with direct impact on labor expense, patient safety, and regulatory compliance
Ability to perform detailed assignments, work efficiently under pressure, and maintain a high degree of accuracy in a fast-paced environment
Demonstrates effective verbal and written communication skills and the ability to work collaboratively with staff and leadership
Maintains a high degree of concentration despite frequent interruptions and competing priorities
Preferred
Computer experience with emphasis on spreadsheets and database systems preferred
Ability to understand the complexities of a staffing and scheduling system and effectively educate users
Benefits
Earned Time Off - including personal time & holidays
Sick Time
Educational / Loan Reimbursement
Pay-for-Performance Opportunities
Shift Differentials – Additional pay for evening, night, or weekend shifts (where applicable)
Career Pathways – internal growth, leadership development, and mentorship
Medical, Dental, and Vision Insurance
Health Savings Account (HSA) or Flexible Spending Account (FSA)
Pharmacy Plan
401(k) Retirement Plan – With eligible employer contribution
Life Insurance – Basic and supplemental coverage options
Short-Term & Long-Term Disability Insurance
Critical Illness & Accident Insurance
Pet Insurance
Employee Perks – Recognition programs, Employee Wellness Initiatives, Food Truck Fridays, and Employee Appreciation Events, Weekly Pay
Company
Day Kimball Health
Day Kimball Health is a premier provider of integrated healthcare services serving Northeast Connecticut and nearby Massachusetts and Rhode Island.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Kyle Kramer
Chief Executive Officer
Recent News
Hartford Business Journal
2025-10-17
Hartford Business Journal
2025-01-27
Hartford Business Journal
2023-12-24
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